Legal Administrative Assistant

About the Role

Ford O'Brien Landy LLP is seeking a highly organized, dependable, and proactive Legal Administrative Assistant/Receptionist to join our team. This position is well-suited for someone who enjoys keeping an office running smoothly, takes pride in maintaining an organized workplace, and is interested in gaining exposure to the legal field. This is an excellent opportunity for candidates early in their careers who have strong organizational skills, attention to detail, and an interest in the legal field. This position offers an excellent opportunity to gain hands-on experience in a law firm environment and develop valuable professional skills.

Key Responsibilities

Legal Support

• Assist attorneys and paralegals with document preparation and organization
• Scan, copy, print, and assemble legal documents and exhibits
• Organize and maintain physical and electronic case files
• Assist with court filings and service-related tasks
• Perform data entry and maintain accurate records
• Conduct basic legal and administrative research as directed
• Track deadlines and assist with case management tasks
• Prepare correspondence and other administrative documents
• Support attorneys and paralegals with special projects and client matters as needed

Administrative Support

• Greet clients and visitors in a professional and welcoming manner
• Maintain the appearance and organization of conference rooms, reception areas, kitchen, and common spaces
• Monitor and replenish office, kitchen, and supply inventories
• Order office, kitchen, and administrative supplies as needed
• Coordinate deliveries, mail, and courier services
• Run occasional local errands and assist with office-related projects
• Assist with scheduling conference rooms and meetings
• Provide general administrative support to attorneys and staff
• Assist with logistics of travel for attorneys

Requirements & Tech Stack

Technical Skills

• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Experience working with Adobe Acrobat, including creating, editing, combining, and organizing PDF documents
• Comfortable working in a Mac-based environment
• Proficiency with Google Workspace
• Ability to learn and navigate legal and office management software
• Strong general computer and technology skills with the ability to troubleshoot basic office technology issues

Qualifications

• Prior administrative, receptionist, legal assistant, or office support experience preferred
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to prioritize tasks and manage multiple responsibilities
• Professional demeanor and strong customer service skills
• Ability to work independently and as part of a team
• Positive attitude and willingness to assist wherever needed
• Recent college graduates are encouraged to apply

Compensation

• Salary: $55,000-$60,000/yr, based on experience
• Comprehensive benefits package including:
• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• PTO