Receptionist / Secretary (Office-Wide)

About the Role

The Kings County District Attorney’s Office (KCDA) has an opportunity for a Receptionist / Secretary.

Key Responsibilities

• Maintains Bureau Chief and Deputy Chief's schedules.
• Responds to telephone inquiries, directs calls, and records messages.
• Prepares all correspondence for managerial staff.
• Maintains an efficient filing system for all correspondence.
• Requisitions office supplies for the unit.
• Maintains vacation and sick leave calendar of employees within the unit.
• Collects timesheets from ADAs weekly and submits to Bureau Chief for signature.
• Ensures all equipment is in good working order and places requests for repair tickets.
• Provides coverage in the absence of the Receptionist.
• Assists with unit special projects.
• Performs other related duties as necessary.

Requirements & Tech Stack

• English proficiency is required.
• Familiarity with case tracking, CIMS, and Office of Court Administration (OCA) is a plus.

Qualifications

• Ability to understand and carry out simple instructions.
• Excellent organizational, time-management, and multi-tasking skills, including the ability to take initiative, prioritize duties, and work both independently and within a team environment is a plus.
• Excellent communication and writing skills.
• Strong attention to detail is essential.
• New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. Please discuss with the agency representative at the time of interview.

Salary

$45,675.00 – $45,675.00