Administrative Assistant

About the Role

The Administrative Assistant is responsible for providing administrative support for the entire facility. This role coordinates facility-wide clerical activities, follows established administrative processes, maintains accurate records, updates information, collects data, prepares reports, and supports the Warehouse Manager and facility personnel with day-to-day administrative needs.

Key Responsibilities

• Perform facility-wide administrative, word processing, recordkeeping, data collection, and reporting tasks in accordance with established procedures.
• Act in a confidential capacity.
• Calendar Management
• Screen incoming calls and correspondence, and respond independently when possible.
• Transcribe and type correspondence, reports, and other documents.
• Fax correspondence, reports, and other documents.
• Apply a thorough working knowledge of departmental and company policies and procedures.
• Coordinate activities including:
• Scheduling meetings
• Setting up conference calls
• Dealing with overseas clients
• Arrange travel itineraries, domestic & international.

Requirements & Tech Stack

• Discretion, reliability, loyalty, flexibility, and confidentiality are a must.
• Good communications and organizational skills.
• Ability to work in a fast-paced environment.
• Strong work ethic; highly professional demeanor.
• Typing 60 wpm or more.
• Shorthand or Speed writing is a plus.
• PC proficient: Word, Excel, and Power Point.

Qualifications

• Associate's degree (A.A.) or equivalent from a two-year college or technical school; OR four years related experience and/or training; OR an equivalent combination of education and experience.

Office setting work environment.

Ability to adapt to a traditional business environment.

Candidates should be able to sit, stand, bend, reach, and move about the facility.