HSE Data Systems Owner

About the Role

The HSE Data Systems Owner is the CF-HSE business lead responsible for the day-to-day operation, governance, improvement, and user enablement of core HSE data systems and reporting. This role connects HSE business processes, system data, analytics, and user support to provide leaders and sites with reliable information for risk management, compliance oversight, and decision-making.

Key Responsibilities

• HSE Works and Enterprise Application Ownership

• Act as the CF-HSE business focal point for HSE Works modules including incidents, near miss, KEA, FLRA/ORA, internal compliance, qualified leaders, and working-hours/TIR reporting.

• Understand user needs and business processes, translate them into system requirements, and determine when standard application functionality is appropriate over customization.

• Manage user feedback, issue resolution, enhancement requests, testing, training, deployment, and adoption in partnership with the delivery product manager, vendors, and HSE subject-matter experts.

• Maintain application documentation, admin instructions, access arrangements, decision history, and continuity plans.

• Support assigned HSE enterprise solutions and integrations, including HSE Help Requests and related reporting.

• Power BI Reporting and Analytics

• Own and maintain designated CF-HSE Power BI reports, including the live HSE report, near-miss reporting, HSE resources, and other assigned dashboards.

• Ensure report accuracy by managing data relationships, date logic, master-event handling, calculation logic, reporting refreshes, and monthly frozen-report processes.

• Create and enhance dashboards to help leaders and sites identify risk, monitor compliance, track action-plan completion, and focus intervention.

• Document report purpose, users, owners, source data, refresh frequency, change history, and backup support in the CF-HSE Power BI registry.

• Provide technical troubleshooting and guidance to dashboard owners and users.

• HSE Data Governance and Data Integrity

• Maintain HSE data integrity, structure, and reporting practices, including source-of-truth expectations for HSEWorks, Power BI, and approved shared data locations.

• Coordinate monthly data-quality checks and adhere to HSE reporting RASCI and validation deadlines.

• Partner with data engineering to add, structure, and validate HSE tables in approved data platforms for reporting, citizen development, machine learning, and AI use cases.

• Manage or support access requests for HSE data, ensuring permissions are traceable and appropriate.

• Document data flows, naming conventions, ownership, calculation rules, and critical dependencies.

• SharePoint, Knowledge, and Access Administration

• Administer assigned HSE SharePoint sites and support the modern SharePoint operating model, including site setup, standard templates, naming conventions, permissions, and content organization.

• Maintain HSE resources and central HSE content for easy access by employees.

• Coordinate distribution lists, access groups, and workspace permissions for assigned solutions.

• Create user instructions and training for SharePoint and related HSE digital tools.

• Service, Support, and Continuous Improvement

• Manage HSE Help Requests, including triage, investigation, resolution, trend analysis, backlog control, and escalation.

• Use help-request and user-feedback data to identify root causes, recurring issues, and improvement priorities.

• Develop communications, release notes, office hours, job aids, and training to enhance user self-sufficiency and adoption.

• Establish sustainable backup coverage and knowledge transfer for critical processes.

• Governance and Stakeholder Leadership

• Partner with CF-HSE leadership, HSE 5.0, GBS/digital product teams, HSE data engineering, subject-matter experts, vendors, and OU/site HSE leaders.

• Prepare recommendations, options, and decision materials for product boards and governance reviews.

• Track product or service value, user experience, and agreed performance indicators, communicating progress and risks clearly.

• Operate with strong information stewardship, change control, documentation, and business continuity discipline.

Requirements & Tech Stack

• HSE Works/Enablon or another enterprise EHS platform
• Power BI reporting and analytics
• Microsoft SharePoint administration
• OData or similar data connections
• Python (working knowledge)
• Data lakes or enterprise data platforms
• AI compliance and governance

Qualifications

• Demonstrated experience in data analytics, digital systems, application management, business intelligence, or a closely related field.
• Hands-on experience developing or sustaining Power BI reports and working with structured data sources.
• Ability to understand business processes, translate user needs into system or reporting requirements, and manage work through deployment.
• Strong problem-solving, documentation, and stakeholder-management capability.
• Ability to communicate technical concepts in practical language to HSE leaders and users.
• Commitment to data integrity, information stewardship, compliance, and safe business practices.
• Experience designing relational databases, automating data collection, or migrating manual Excel processes into governed digital solutions.
• HSE professional experience, HSE leadership qualification, or KEA/audit exposure.
• Experience implementing SaaS solutions and working with external vendors or managed-service partners.
• Experience training users, leading office hours, creating job aids, and driving adoption across a global organization.