Executive Assistant

About the Role

Personal Assistant to Chief Executive Officer

Key Responsibilities

• Calendar management for the CEO
• Handling email correspondence and document requests on behalf of the CEO
• Drafting slides, meeting notes, minutes of meetings, and documents for the CEO and/or MD
• Successfully completing critical deliverables to facilitate the CEO's leadership
• Researching, prioritizing, and following up on incoming issues and concerns addressed to the CEO
• Generating various MIS reports for the CEO and coordinating with various departments for necessary reports
• Serving as a bridge for smooth communication between the CEO's office and internal departments
• Supporting the CEO in the preparation and presentation of reports, proposals, budgets, and related activities
• Overseeing coordination and collation of quarterly reports for Board meetings
• Assisting and coordinating strategy planning exercises
• Conducting meaningful business data analysis
• Keeping the CEO well informed of upcoming commitments and responsibilities
• Coordinating and planning top executive corporate meetings and facilitating cross-divisional coordination
• Participating as an adjunct member of the Executive Team and assisting in scheduling and attending all meetings
• Producing and managing information as required
• Arranging Board of CEO's meetings and different executive-level events, as required
• Maintaining and developing systems, procedures, and records in line with the organization's policies and objectives

Qualifications

• 0-1 years of experience as a Personal Assistant
• Excellent written and verbal communication skills
• Proven experience as an Executive Assistant
• Well-organized, detail-oriented, with the ability to multitask and follow up effectively
• Bachelor's or master’s degree or equivalent experience
• Proficiency in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics

Willing to relocate Bangalore (Must)