Office Administration & Coordination Intern

About the Role

Indian Factory is looking for a responsible, organized, and proactive Office Administration & Coordination Intern to support day-to-day office operations. This role is suitable for someone comfortable handling multiple responsibilities and seeking practical experience in office administration, production coordination, and business operations.

Key Responsibilities

• Handle basic front desk and office administration activities.
• Maintain daily records, documents, files, and office information.
• Prepare and update Excel sheets, reports, production records, supplier details, and other databases.
• Coordinate with the production team regarding ongoing orders, production status, timelines, and requirements.
• Follow up with suppliers and vendors regarding materials, samples, deliveries, quotations, and pending requirements.
• Communicate information between management, production, suppliers, and other departments.
• Maintain proper records of supplier quotations, purchase-related information, and follow-ups.
• Assist with basic documentation, data entry, printing, scanning, filing, and email communication.
• Attend and manage basic incoming calls and visitors.
• Help management with day-to-day operational and administrative tasks.
• Track pending tasks and follow up with concerned team members.
• Assist with preparation of basic reports and summaries for management.
• Handle multiple tasks and priorities efficiently.

Requirements & Tech Stack

• Basic to good knowledge of Microsoft Excel.
• Comfortable working with computers, email, Microsoft Word, and basic office software.
• Good communication and coordination skills.
• Ability to communicate professionally with suppliers and internal teams.
• Good organizational and time-management skills.
• Ability to follow up on tasks and ensure timely completion.
• Responsible, punctual, and detail-oriented.
• Comfortable handling multiple tasks simultaneously.
• Basic written and spoken English.
• Hindi communication skills required.

Qualifications

• Graduate or pursuing graduation in B.Com, BBA, BA, Management, Commerce, or a related field.
• Freshers are welcome.
• Previous experience or internship in office administration, back-office operations, production coordination, or supplier coordination will be an advantage.
• Candidate should be comfortable working in a furniture manufacturing environment.