Office Administrator / Administrative Assistant

About the Role

Homeland Securitech Pty Ltd (HSPL), established in 2008, is a leader in deep tech innovation. This is a full-time, on-site Office Administrator / Administrative Assistant role based in Gurugram.

Key Responsibilities

• Manage day-to-day office operations.
• Handle phone calls.
• Coordinate meetings and calendars.
• Manage correspondence.
• Maintain organized filing (digital and physical).
• Support documentation workflows.
• Prepare basic reports and presentations.
• Assist with procurement of office supplies.
• Assist with vendor coordination.
• Coordinate travel and logistics for team members.
• Manage front-desk duties when required.
• Ensure the office environment is professional and efficient.
• Assist leadership and project teams with administrative support.
• Maintain records and databases.
• Follow internal procedures to support compliance and smooth business operations.

Qualifications

• Strong administrative and organizational skills, including calendar management, document handling, and office coordination.
• Solid communication skills, with clear written and verbal English.
• Ability to interact professionally with internal and external stakeholders.
• Proficiency with office productivity tools (such as word processing, spreadsheets, presentations, email, and digital filing systems).
• Basic data-entry and record-keeping skills, with attention to accuracy and detail.
• Time-management and multitasking abilities, including prioritizing tasks and meeting deadlines.
• Relevant experience in office administration, executive assistance, or similar roles is beneficial, especially in technology, defense, or high-compliance sectors.
• A diploma or degree in business administration, commerce, or a related field is advantageous.
• Familiarity with standard office procedures and etiquette.
• Ability to work ethically with confidential information.
• Demonstrate reliability.
• Adapt to evolving processes and tools.