Production Assistant

About the Role

Support UNMUTE™ producers with logistics, admin, and onsite execution for intimate conferences, retreats, and summits. Learn how events are made by focusing on details.

Key Responsibilities

• Coordinate travel logistics for UNMUTE™ team, clients, and/or event speakers.
• Support logistics for all UNMUTE™ events, including timelines, vendor and sponsor deliverables.
• Track receipts and assist with event budget closing.
• Source onsite production supplies (lanyards, signage, event kits).
• Follow up with vendors and venues to confirm details, deliverables, and deadlines.
• Build and update templates (attendee guides, run-of-show docs, checklists) from existing examples.
• Maintain events and knowledge wiki (vendors, venues, swag, print materials, processes).
• Provide onsite support at events. Event dates are shared in advance; onsite support is not always necessary. All travel costs are covered.

Requirements & Tech Stack

• US-based, Austin preferred.
• Travel-friendly.
• Comfortable working async.
• Tech-friendly and pick up new tools easily.
• Bonus if you use Notion and Google Workspace.
• A valid passport is a bonus for international events.
• If you are unable to be onsite for the two specified 2027 events in Austin, please do not apply.

Qualifications

• 0–2 years in events, hospitality, admin, or production (internships, coursework, and volunteer work count).
• You follow directions and treat processes as canon.
• You close loops, ensuring nothing is left half-done without an explanation.
• You are detail-oriented and notice discrepancies.
• You take hospitality seriously, prioritizing small details that contribute to the overall experience.
• You ask questions rather than remain stuck.
• This role requires a human-first approach, not an AI-first approach.

What You'll Earn

• $25/hr depending on experience.
• All travel expenses covered for onsite events. Travel days themselves are unpaid unless they include onsite work.

Time Commitment

• Averages ~20–25 hours a month to start, likely increasing after the holidays.

Hiring Process

• Submit application.
• Initial 45min call with Sara, the Founder & Executive Producer.
• Second 20min call with Kenny, the Internal Business Strategist.
• Paid trial project.
• Offer & onboarding.