Campus Recruitment Coordinator

About the Role

The Emerging Talent Recruitment Coordinator delivers high-quality coordination and administration across the full US emerging talent recruitment lifecycle, from requisition creation and application processing through assessments, offers, pre-employment checks, and onboarding readiness. The role ensures consistent processes, accurate data, timely candidate communications, and effective operational control across high-volume, time-sensitive campaigns. This is a 12-month contract role.

Top 3 Must-Have Core Skills

• Exceptional Organization & Multi-Tracking: Proven experience managing and maintaining multiple data trackers simultaneously without letting details slip.
• Proactivity & Creative Problem Solving: Proactively find creative solutions to keep operations moving.
• High-Touch Communication & Customer-Facing Personality: Excellent verbal and written communication skills.

Ideal Background & Experience

• Target Sectors: Strong preference for candidates coming out of Staffing, Hospitality, Operations (Ops), or previous Coordinator roles.
• Financial Background: Not required.

Team Structure & Scope

• Collaborative, fast-paced team of 5 core members: 3 PMs and 2 Recruiters.
• Act as a shared support engine across all areas of the business.

The 12-Month Seasonal Focus

• Q1: Evaluation & Deep Dive: Deep dive into video scoring and candidate assessment data.
• Q2: Readiness & Tracking: Executing summer onboarding procedures and rigorous tracking.
• Q3: Delivery & High-Stakes Operations ("The Big Show"): Delivering the flagship Internship Program.
• Strict Constraints in June: Hires to be entirely in-office the first week.
• August (Last Week): Absolute must-have availability to be in-office for program wrap-up.
• Q4: Pipeline & Branding: Recruitment marketing events, hosting and welcoming prospective talent.

Principal Accountabilities

• Requisition and Vacancy Administration

• Create and maintain job requisitions in the relevant applicant tracking systems.

• Validate requisition information before submission, approval, and posting.

• Prepare job advertisements using approved job descriptions and templates.

• Complete requisition closure and deactivation activities at campaign end.

• Application and Candidate Management

• Process high volumes of applications against agreed criteria and eligibility requirements.

• Undertake initial application screening in line with defined guidance.

• Support video-assessment processing, scoring administration, and candidate progression.

• Manage candidate queries through designated email/shared mailboxes.

• Provide proactive updates on progress, outcomes, and next steps at each recruitment stage.

• Support the administration of candidate accommodation requests.

• Interview and Assessment Coordination

• Coordinate interviews, assessments, Superdays, and other selection activities.

• Schedule candidates, interviewers, and assessors within agreed timelines.

• Support the collation of results and preparation of candidate outcomes.

• Offer Administration

• Manage handoffs across the offer process.

• Create offer documentation using approved systems and templates.

• Track offer approvals and follow up on outstanding actions.

• Support candidate communications post-offer.

• Support intern-to-graduate conversion offer processes.

• Pre-employment Screening and Onboarding

• Initiate and track vetting and other applicable pre-employment checks.

• Follow up with candidates and internal teams to resolve missing information for clearance.

• Support applicable pre-employment health-check documentation and process administration.

• Coordinate reminders and completion follow-up assigned within the recruitment process.

• Support hire-record creation, employee identification, and electronic-file administration.

• Escalate cases that could affect the candidate’s agreed start date.

• Programme and Conversion Support

• Maintain programme calendars and coordinate cohort-level readiness activity and communications.

• Assist with operational arrangements for programme launch, induction, and welcome activity.

• Assist with other operational activities associated with programme delivery.

• Provide operational evidence for end-of-cycle reporting and lessons for future delivery.

• Data Management and Reporting

• Consolidate candidate and vacancy data across systems and trackers to provide a reliable operational view of campaign progress.

• Produce regular operational status reports for recruiters and programme leads.

• Highlight overdue actions, process exceptions, and emerging delivery risks.

• Support data preparation for recruitment governance, audit, and campaign reviews.

• Protect candidate and business information.

• Stakeholder and Service Management

• Act as the operational point of contact connecting Emerging Talent recruiters, programme managers, hiring managers, and recruitment operations teams.

• Deliver agreed activities within established service standards and campaign timelines.

• Process Improvement and Quality Assurance

• Identify recurring issues, unnecessary manual activity, and process inefficiencies.

• Recommend improvements to recruitment administration and candidate communications.

• Participate in user testing, training, and adoption activity for system / process changes.

Requirements & Tech Stack

• Essential Experience:
• Experience in recruitment coordination, talent acquisition operations, HR administration, or a comparable operational role.
• Experience managing multiple recruitment activities and deadlines concurrently.
• Experience maintaining candidate/employee information in an applicant tracking/HR system.
• Proficiency in standard workplace productivity and reporting tools.
• Desirable Experience:
• Experience supporting graduate, intern, campus, or other high-volume recruitment.
• Experience supporting US recruitment or onboarding processes.
• Familiarity with Eightfold, SuccessFactors, or comparable recruitment platforms.
• Experience working within a shared-services, recruitment-process-outsourcing, or geographically distributed delivery model.

Skills and Capabilities

• Candidate focus: Provides timely, accurate, and professional support for the recruitment journey.
• Planning and organisation: Prioritises competing tasks, delivers on campaign milestones.
• Problem solving: Resolves routine operational issues and identifies practical improvements.
• Adaptability: Responds positively to changes in volumes, priorities, systems, and processes.

Measures of Success

• Accuracy and completeness of recruitment system data.
• Timeliness of requisition, interview, offer, and onboarding administration.
• Quality and timeliness of candidate communications.
• Compliance with documented procedures and controls.

Work Arrangement

• Hybrid: 3 days per week in office.
• Tuesday is a must.
• 9-5pm.