Associate Workplace Manager

Key Responsibilities

• Oversee workplace email and Slack channels, responding promptly to employee requests and prioritizing effectively.
• Manage ticketing and purchase orders.
• Distribute and present project progress reports, documentation, and updates.
• Assist with office reconfigurations, moves, and new employee setups by moving and arranging furniture and equipment.
• Conduct routine inspections of common areas, meeting rooms, and office spaces to identify and report maintenance needs (e.g., burnt-out lights, spills, damaged furniture).
• Assist with the coordination of general repairs and maintenance tasks by liaising with internal teams or external contractors.
• Greet and escort vendors to their designated work areas, ensuring they adhere to company security and safety protocols.
• Ensure all common areas, kitchens, and supply rooms are tidy, organized, and adequately stocked.
• Support waste management and recycling initiatives across the campus.
• Unpack, assemble, and disassemble various types of office furniture (desks, chairs, shelving units, storage cabinets) with precision and efficiency.
• Provide hands-on support for internal and external events held on campus.
• Assist with event setup, including arranging tables, chairs, decorations, and signage.
• Maintain organized storage areas for facilities supplies, tools, and spare furniture.

Requirements & Tech Stack

• Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills.
• Comfortable working independently in a fast-paced, startup environment.
• Proficiency with Microsoft Suite, Slack, and workplace management tools.
• Experience in event coordination, vendor management, and/or administrative support.
• Ability to adapt to changing needs and handle tasks on short notice.
• Flexibility to support occasional after-hours or weekend events.

Qualifications

• Preferred: 1-3 years of related experience.
• Preferred: Experience supporting startup or aerospace strongly preferred.
• Preferred: Experience managing day-to-day operations and projects.