Project Administration Intern (Summer 2027)

About the Role

Arup is a global consultancy seeking a Project Administration Intern for Summer 2027 to assist with project tasks and learn Arup's document control systems.

Key Responsibilities

• Learn and comply with defined document control systems and procedures.
• Process project RFIs and Submittals.
• Assist with the preparation and submission of reports, specifications, correspondence, spreadsheets, and presentations, ensuring adherence to branding guidelines.
• Assist with bid support tasks.
• Perform Client Relationship Manager (CRM) data entry.
• Attend project meetings and provide follow-up support, including preparing meeting notes, agendas, action lists, reminders, and action items.
• Conduct research, collect, and analyze data to prepare reports and documents.
• Perform other duties as required.

Requirements & Tech Stack

• Knowledge of MS Office Suite applications and other standard applications/software programs and databases.
• Ability to perform in a team-oriented environment.
• Good attention to detail and organizational skills.
• Ability to handle confidential assignments with tact and diplomacy.
• Ability to work in a deadline-driven environment.
• Proactive, self-motivated with excellent interpersonal skills.
• Ability to work independently or as a team member while maintaining focus and productivity.
• Excellent time management skills and discipline to work remotely.

Qualifications

• High school diploma or equivalent.
• Must be enrolled in an accredited university/college program.
• Pursuing Business Administration, Project Management courses/degree, or a related field is preferred.
• Changemakers: A passion for sustainable development and creating a better world.
• Innovative minds: Critical thinkers who embrace new ideas and challenge the status quo.
• Growth seekers: Possess a growth mindset, eager to learn and explore new ways of working.
• Adaptable adventurers: Ready to take on challenges.
• Eligibility to work in the US without the need for employer-sponsored work authorization, now or in the future.