Project Assistant

Harbourmead

Independence, OH | Full-time | On-site

Key Responsibilities

• Assist with planning, coordinating and supporting projects across different business divisions.
• Develop and maintain project schedules, milestone trackers, task lists and status logs.
• Work closely with internal teams and project leads to ensure deliverables stay on schedule.
• Coordinate project check-ins, prepare meeting agendas, take notes and follow up on action items.
• Monitor project timelines, resource availability and daily deadlines, keeping stakeholders informed of updates.
• Identify potential scheduling delays, bottlenecks and logistical issues, and help develop practical solutions.
• Liaise with external suppliers, venue partners and service providers as required.
• Support the rollout of new office systems, standard procedures and client initiatives.
• Assist with reviewing and improving existing workflows to increase team efficiency.
• Prepare project updates, summary reports, presentations and internal documentation.
• Track project materials, resource allocation and basic operational expenses where required.
• Maintain accurate project records and ensure routine tasks are completed and followed through.
• Support different departments with their scheduling, documentation and administrative requirements.
• Assist with general workplace improvement initiatives and other project tasks as they arise.

Requirements & Tech Stack

• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Confidence working with different teams and external partners.
• The ability to juggle multiple tasks, manage competing priorities and meet daily deadlines.
• Great attention to detail and a practical approach to problem-solving.
• A proactive attitude and willingness to take initiative.
• Confidence using Microsoft Office, particularly Excel, Word and PowerPoint.
• The ability to learn new systems and project tracking tools.
• A positive, adaptable attitude and willingness to get involved wherever needed.

Qualifications

• Previous experience in project support, administration, operations, retail or a similar role, although motivated entry-level candidates are encouraged to apply.
• Qualifications in business administration, project management or a related field would be an advantage but are not essential.