Project Coordinator

About the Role

PPC Partners Inc. is seeking a Project Coordinator to act as a central point of communication between Project Managers, Field Technicians, and Superintendents. This role ensures the efficient and accurate execution of electrical construction projects in alignment with company standards.

Key Responsibilities

• Track and enter labor hours and project-related time.
• Assist with coordinating prefab work, materials, and delivery schedules.
• Prepare purchase orders and assist with material ordering.
• Track material orders, deliveries, and outstanding items.
• Maintain accurate project documentation and records.
• Assist Project Managers and Prefab/Manufacturing leadership with day-to-day coordination needs.
• Enter and maintain project information in company systems.
• Assist with general office and administrative functions.
• Maintain organized documentation for active and completed projects.
• Prepare reports, spreadsheets, purchase orders, and other documentation.
• Assist with routine data entry and reporting.
• Maintain required records and filing systems.
• Request vendor quotes and assist with purchasing.
• Communicate with vendors regarding orders, pricing, and delivery information.
• Follow up on outstanding orders and material needs.
• Communicate project information with Project Managers, VDC, Prefab/Manufacturing, and field personnel.
• Provide professional and timely service to customers, vendors, and internal teams.
• Pre-plan and identify methods to eliminate hazards daily by work task.
• Observe habits and hazards of others and bring them to their attention.
• Uphold safety as the most important goal of the company, supporting the goal of achieving zero accidents.
• Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed.
• Obtain safety training as expected by all company personnel.

Requirements & Tech Stack

• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.

Qualifications

• High school diploma or equivalent.
• Previous office, administrative, construction, manufacturing, or purchasing experience preferred, but not required.
• Positive safety attitude and personal integrity (non-negotiable).
• Strong organizational skills and attention to detail.
• Strong communication skills, both verbal and written.
• Strong interpersonal skills; ability to interact with all levels of the company.
• Ability to accurately enter and maintain information.
• Ability to multi-task and prioritize work in a fast-paced environment.
• Capable of maintaining important information confidential.

Physical Requirements

• Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.
• Ability to occasionally walk through manufacturing and warehouse areas.
• Ability to occasionally lift and move materials or documents weighing up to 25 pounds.