Project Coordinator

About the Role

The Project Coordinator at POWERX is responsible for coordinating and managing various project activities to ensure successful project execution. This role involves working closely with customers, technicians, and internal teams to oversee project tasks, manage resources, and maintain project documentation, ensuring projects are completed on time, within scope, and within budget.

Key Responsibilities

• Project Coordination
• Coordinate project activities with customers, technicians, and internal teams.
• Schedule and organize internal and client kick-off meetings.
• Resource Management
• Communicate with the Field Service Manager and Operations Manager to determine resource requirements.
• Ensure the availability of necessary resources for project execution.
• Documentation and Reporting
• Maintain accurate project documentation, including schedules, scopes of work, and project progress reports.
• Prepare and distribute project status updates to stakeholders.
• Client Communication
• Serve as the primary point of contact for clients regarding project-related inquiries and updates.
• Address client concerns and provide timely responses to ensure client satisfaction.
• Process Improvement
• Identify opportunities for process improvements and implement best practices to enhance project coordination and efficiency.
• Additional responsibilities and tasks as required to support the organization's goals and adapt to evolving business needs.

Requirements & Tech Stack

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other IT tools.
• Ability to quickly learn project management software.

Qualifications

• 0-1 year of relevant project coordination experience.
• High school diploma/GED required.
• Associate’s degree from an accredited 2-year technical college in Electrical Power Production preferred.
• NAVY Seabee - Power DB a plus.
• Exceptional interpersonal skills with the ability to interact with visitors, customers, and staff in a friendly and professional manner.
• Strong verbal and written communication abilities to handle inquiries, convey messages, and manage project documentation.
• Proven organizational skills with the ability to prioritize tasks, manage time efficiently, and handle multiple responsibilities simultaneously.
• Strong problem-solving skills with the capability to stay levelheaded under pressure and resolve issues efficiently.
• A positive attitude and an enthusiastic, proactive approach to responsibilities.
• Must have a satisfactory background check.
• Minimal local travel; must have reliable transportation, possess a valid driver’s license, and be insurable.
• Ability and willingness to work occasional overtime as needed.