Project Coordinator

Key Responsibilities

• Support Senior Project Managers with daily project coordination and tracking activities.
• Maintain project schedules, milestones, timelines, and deliverable trackers.
• Coordinate project meetings, prepare agendas, document meeting minutes, and track action items.
• Follow up with stakeholders and project teams to ensure timely completion of assigned tasks.
• Track project dependencies, outstanding decisions, and handoffs between teams.
• Assist with Agile ceremonies, including sprint planning, stand-ups, reviews, and retrospectives, as needed.
• Maintain project plans, status reports, RAID logs, decision logs, and stakeholder records.
• Collect project updates from team members and workstream leads.
• Track overdue deliverables, project risks, issues, and schedule concerns.
• Prepare project status reports, dashboards, presentations, and executive reporting materials.
• Maintain organized and up-to-date project documentation using SharePoint and Microsoft Office tools.
• Assist with identifying, documenting, and tracking project risks, issues, assumptions, and dependencies.
• Maintain RAID logs and follow up on mitigation actions.
• Document changes to project scope, schedules, requirements, and deliverables.
• Escalate project concerns and potential impacts to the Project Manager.
• Support project governance and change control activities.
• Coordinate with project teams, business stakeholders, vendors, and leadership.
• Manage project calendars, meeting schedules, distribution lists, and shared documentation.
• Support project-related onboarding, training, procurement, invoicing, and vendor coordination.
• Assist with project closeout documentation and lessons learned.

Requirements & Tech Stack

• Some hands-on experience in project coordination, PMO support, administrative coordination, business operations, or related functions.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Experience coordinating meetings, maintaining documentation, and following up on action items.
• Strong written and verbal communication skills.
• Ability to work collaboratively with cross-functional teams, stakeholders, and leadership.
• Proficiency in Microsoft Office, including Excel, Word, PowerPoint, Outlook, Teams, and SharePoint.
• Strong attention to detail and ability to maintain accurate project records.
• Ability to handle confidential and sensitive information appropriately.

Qualifications

• Previous experience supporting Project Managers or working within a PMO environment is preferred.
• Familiarity with project management concepts, including scope, schedules, milestones, dependencies, risks, issues, and change management is preferred.
• Experience maintaining project schedules, deliverable trackers, RAID logs, or project status reports is preferred.
• Familiarity with Agile, Scrum, or other project delivery methodologies is preferred.
• Experience using project management tools such as Jira, Azure DevOps, Microsoft Planner, Planview, Airtable, or similar platforms is preferred.
• CAPM, Scrum certification, or project management training is a plus.