Office Administrator

INSOHUB India Pvt Ltd

About the Role

The Office Administrator is a full-time, on-site role based in Chennai, responsible for ensuring the smooth and efficient operation of day-to-day office activities.

Key Responsibilities

• Manage front office functions.
• Coordinate facility and housekeeping support.
• Handle incoming calls and correspondence.
• Maintain office records and documentation.
• Organize meetings.
• Manage calendars.
• Support visitor management.
• Coordinate with internal teams and external vendors.
• Perform basic data entry.
• Prepare reports.
• Assist with onboarding of staff.
• Support payroll or HR processes where required.
• Contribute to a professional, welcoming environment.
• Help maintain high standards of service quality and workplace efficiency.

Qualifications

• Strong Office Administration and Administrative Assistance skills, including organizing tasks, managing schedules, and maintaining records.
• Practical knowledge of Office Equipment and related tools (printers, scanners, telephones).
• Proficiency in basic office software.
• Excellent Communication and Customer Service skills.
• Solid understanding of front office procedures and workplace etiquette.
• Attention to detail.
• Time management skills.
• Ability to work independently.
• Ability to handle multiple tasks.
• Ability to maintain confidentiality.

An Advantage

• Proficiency in MS Office (Word, Excel, Outlook).
• A graduate degree in any discipline.
• Prior experience in office administration or front office roles.
• Familiarity with facility or staffing environments.