Executive Assistant

iLLUZINATi 3nt3rpr1s3s INCORPORATED Agency

About the Role

• Support a growing independent business focused on delivering high-quality, personalized services.
• Join a small, sometimes remote, entrepreneurial setting where you can make a direct impact on daily operations and long-term goals.
• Work in a dynamic and fast-paced environment, requiring strong organizational skills and adaptability.

Role Description

• This is a full-time, on-site role based in Washington, DC. Other qualified candidates may apply for remote positions.
• Manage calendars, schedule meetings, and coordinate appointments to ensure executive's time is used effectively.
• Prepare and track expense reports.
• Manage email and phone communications.
• Organize documents and handle general administrative support.
• Arrange travel logistics.
• Maintain records.
• Assist with basic project coordination as needed.
• Work extremely closely with the executive to anticipate needs, prioritize tasks, and maintain a smooth and professional workflow.

Requirements & Tech Stack

• Proficiency with office productivity tools (e.g., Microsoft Office or Google Workspace).
• Willingness to learn new software as needed.

Qualifications

• Strong Executive Administrative Assistance and Executive Support skills.
• Experience with calendar management and meeting coordination.
• Experience with Expense Reports and basic financial tracking or budgeting support.
• Excellent Communication skills, including professional email, phone, and in-person interactions.
• Solid Administrative Assistance skills, such as document organization, data entry, and recordkeeping.
• Strong organizational and time-management abilities, with attention to detail and the capacity to handle multiple priorities.
• Ability to work independently, maintain confidentiality, and demonstrate sound judgment.
• Previous experience in an executive assistant, administrative, or office management role is preferred.
• High school diploma required.
• College coursework or degree is beneficial.