Administrative Assistant

About the Role

This is a full-time, on-site Administrative Assistant role based in White Plains, NY. The Administrative Assistant will provide day-to-day support to clients and internal teams.

Key Responsibilities

• Manage phone calls.
• Schedule meetings and maintain calendars.
• Organize documents.
• Prepare correspondence.
• Handle incoming and outgoing mail.
• Update records.
• Assist with basic data entry tasks.
• Coordinate with internal teams.
• Support executives with routine administrative needs.
• Ensure the office environment remains organized and efficient.

Requirements & Tech Stack

• Microsoft Office or Google Workspace proficiency.
• Basic data entry.
• Document management tools.

Qualifications

• Strong Administrative Assistance and Clerical Skills.
• Professional phone etiquette and communication skills.
• Experience with Executive Administrative Assistance.
• Excellent organizational skills, attention to detail, and ability to prioritize multiple tasks.
• Ability to work on-site in White Plains, NY.
• Ability to collaborate with diverse teams.
• Ability to maintain confidentiality.
• High school diploma or equivalent required.
• Additional training or coursework in business administration or office management is beneficial.
• Previous experience in an administrative or office support role is preferred.