Administration Executive

Key Responsibilities

• Meeting & Calendar Management
• Coordinate and manage complex calendars, schedules, and appointments for executives and team members.
• Organize in-person, hybrid, and virtual meetings (via Zoom, Microsoft Teams, or Google Meet), sending out timely invites, agendas, and pre-reading materials.
• Reserve and prepare conference rooms, ensuring necessary AV equipment, projectors, whiteboards, and video-conferencing tools are functional prior to the start time.
• Coordinate meeting logistics, including visitor sign-ins, guest Wi-Fi access, and catering or refreshment orders.
• Attend meetings as needed to record accurate minutes, summarize action items, and distribute follow-up notes to relevant stakeholders.