Career Advancement Special Projects Associate

About the Role

UChicago Career Advancement’s programs build on the world-class UChicago liberal arts foundation to give students a competitive edge in their professional development and recruiting across a wide range of roles. The Special Projects Associate will strengthen the operational and communications backbone of our Career Advancement team, helping us reach more students, work more efficiently, and tell the story of our programs more effectively to students, employers, alumni, and donors.

Key Responsibilities

• Manage and grow the team’s social media presence, including planning content calendars, drafting posts, and promoting programs, competitions, treks, and employer events to students and external audiences.
• Maintain and update website content, ensuring career resources, program pages, and event information are accurate, well organized, and student-friendly.
• Respond to internal and external data requests, pulling and analyzing information on student engagement, recruiting outcomes, and program participation, and presenting findings clearly to team leaders and stakeholders.
• Support Salesforce-related projects, including data cleanup, reporting, dashboard development, and process improvements that help the team track student progress and employer relationships.
• Identify opportunities to streamline internal operations, building templates, trackers, workflows, and documentation that make the team more efficient and consistent.
• Draft and coordinate communications such as student emails, newsletters, event recaps, donor updates, and employer outreach materials with a polished, professional voice.
• Provide project management support for high-impact initiatives, including career treks, Career Exploration Week, competitions, and conferences, tracking deadlines, deliverables, and logistics.
• Partner with colleagues across Career Advancement and the University to ensure a seamless experience for students and partners.

Qualifications

• A self-starter who thrives in fast-moving environments and takes initiative without waiting for direction.
• A clear, engaging writer and communicator with strong judgment about tone, audience, and brand.
• Someone comfortable juggling multiple projects at once while maintaining excellent attention to detail.
• A data-minded problem-solver who is comfortable working in Excel or Google Sheets and learning systems like Salesforce (prior Salesforce experience a plus).
• Familiarity with social media management and website content management systems (experience with tools such as Canva, Mailchimp, or a CMS platform a plus).
• A creative, adaptable collaborator who enjoys improving processes and is committed to student success and program excellence.