Legal Operations Specialist

Key Responsibilities

• Support the Legal Team with all aspects of contract intake and management, including primary oversight of internal and external-facing legal, privacy and compliance email inboxes and communication, triage and assigning projects to attorneys.
• Support the Legal Team with the maintenance of the corporate intellectual property portfolio, including continuous curation of Company trademarks, copyrights, and patents, and the ability to properly register and update these items to meet corporate deadlines.
• Support the ongoing maintenance of corporate insurance policies, which involves collecting and organizing confidential data from various stakeholders and providing effective communication about issues.
• Assist in the compliance review of new products, services, and features.
• Research applicable laws, regulations, codes, and publications.
• Coordinate legal documents, bills/invoices, litigation activities, various audits, and special projects.
• Support the Legal Team with due diligence for potential M&A and other corporate activities.
• AI-Driven Legal Research: Utilize advanced legal AI platforms and traditional databases to conduct rapid, comprehensive case law and regulatory research.
• Prompt Engineering: Design, test, and refine prompts to draft initial contracts, pleadings, and legal correspondence using generative AI tools.
• Workflow Automation: Identify bottlenecks in traditional legal processes and implement automation tools (e.g., Zapier, Make, or built-in legal tech macros) to streamline operations.
• Data & Knowledge Management: Train and maintain internal AI knowledge bases, ensuring proprietary data is securely and efficiently leveraged.
• Quality Assurance: Meticulously review, fact-check, and verify AI-generated outputs against primary sources to ensure absolute legal accuracy and compliance.
• Tech Scouting: Continuously test and recommend new legal tech and AI tools.

Qualifications

• Recent Graduate: Bachelor’s degree in Pre-Law, Political Science, Legal Studies, Computer Science, Data Science, or a related field.
• AI Enthusiast: Proven familiarity or hands-on experience with LLMs (e.g., ChatGPT, Claude), prompt engineering, or specialized legal AI platforms.
• Detail-Oriented: A sharp eye for error detection; understanding that AI is a powerful assistant, but human verification is paramount.
• Agile Learner: Ability to pivot quickly, master new software in days, and thrive in an evolving, tech-forward environment.
• Communication Skills: Excellent written and verbal skills, with the ability to translate complex legal concepts into clear, concise tech workflows (and vice versa).
• Project Experience: Previous experience supporting business or legal projects or an understanding of the operations of an in-house legal team.