Administrative Coordinator

Blue Ocean Corporation is a leading conglomerate and world leader in driving continuous growth and transformation across a multitude of industries and sectors.

About the Role

This role involves coordinating and scheduling meetings, appointments, and business discussions, ensuring effective time and schedule management.

Key Responsibilities

• Coordinate and schedule meetings, appointments, and business discussions.
• Maintain and update meeting calendars, ensuring timely reminders and notifications.
• Liaise with internal departments and external stakeholders for meeting coordination and communication.
• Prepare and circulate meeting invitations, agendas, supporting documents, and relevant information.
• Oversee operational arrangements for meetings, including venue bookings and virtual meeting links.
• Serve as a central coordination point for communication and information flow between departments and stakeholders.
• Communicate meeting-related updates, instructions, and requirements to respective teams.
• Document and circulate meeting minutes, key discussion points, decisions, and action items.
• Monitor and follow up on assigned action items with relevant stakeholders for timely completion.
• Maintain and organize meeting-related documents, presentations, reports, and other administrative records.
• Provide operational and administrative coordination support for smooth execution of business activities and management requirements.

Requirements & Tech Stack

• MS Office ( Word, Excel, and PowerPoint)

Qualifications

• Bachelor's degree in Business Administration, Management, Commerce, or any related discipline.
• Excellent verbal and written communication skills in English and Hindi (both languages are mandatory).
• Strong organizational, planning, and coordination abilities.
• Good time-management skills with the ability to manage multiple tasks simultaneously.
• Ability to coordinate effectively with different departments and stakeholders.
• Strong interpersonal skills and a proactive approach to follow-ups and task completion.