Project Management Officer

About the Role

Dunbar & Boardman (D&B) is seeking a motivated, detail-oriented Project Management Officer (PMO) to join their Mumbai office. The role involves supporting the effective coordination, monitoring, and administration of projects across D&B's regional operations. You will work closely with Project Managers, Senior Project Managers, Portfolio Leads, and Discipline Heads to ensure efficient project execution, resource coordination, documentation, reporting, and compliance with project schedules and contractual requirements. Responsibilities will be aligned with demonstrated capabilities.

Key Responsibilities

• Project Coordination: Support Project Managers and Portfolio Leads in planning, scheduling, tracking, and coordinating multiple projects.
• Portfolio Monitoring: Maintain project trackers, monitor milestones, deliverables, deadlines, and project progress across assigned portfolios.
• Resource Planning: Assist with resource allocation, workload monitoring, capacity planning, and utilization reporting.
• Timesheet Monitoring: Track timesheet submissions, chargeable and non-chargeable hours, and support accurate project reporting.
• Project Documentation: Maintain project registers, correspondence, submission records, deliverable trackers, and structured project files.
• Management Reporting: Prepare project dashboards, progress reports, KPI summaries, and management updates.
• Commercial Coordination: Assist with monitoring project budgets, variations, additional services, invoicing milestones, and outstanding project-related actions.
• Quality & Compliance: Support adherence to internal procedures, document control standards, project workflows, and quality management requirements.
• Stakeholder Coordination: Facilitate effective communication between project teams, clients, and external stakeholders.
• Digital Improvement: Support the implementation of project management systems, reporting automation, AI-enabled workflows, and process improvement initiatives.

Requirements & Tech Stack

• Microsoft Excel, Word, PowerPoint, and Outlook proficiency.
• Good written and verbal communication skills in English.
• Familiarity with project management tools such as MS Project, Primavera P6, SharePoint, Power BI, or similar platforms is an advantage.
• Experience in project coordination, PMO, project administration, document control, or project operations is desirable.
• Experience in engineering consultancy, construction, architecture, building services, or infrastructure projects will be an added advantage.
• Understanding of resource planning, project KPIs, utilization reporting, and project financial monitoring is beneficial.
• Interest in digital transformation, automation, and AI-enabled project management tools is encouraged.

Qualifications

• Bachelor's degree in Engineering, Project Management, Business Administration, Commerce, or a related discipline.
• Strong organizational, analytical, communication, and coordination skills.
• Ability to manage multiple priorities, monitor deadlines, and maintain accurate project records.

Who Can Apply?

• Junior Professionals: Graduates and early-career candidates with strong coordination, analytical, and digital skills.
• Mid-Level Professionals: Candidates with practical experience in project coordination, PMO operations, scheduling, and reporting.