Project Assistant

About the Role

Vedder's New York office is seeking a Project Assistant. This is an entry-level position offering a unique opportunity to learn about the various practice areas from the ground up. As a project assistant, you will work under the direct supervision of a paralegal to assist paralegals and attorneys with a variety of tasks and projects within the lifespan of a case. You will also gain foundational knowledge and skills while providing task-based support to the deal teams. No prior experience is required. This role is hybrid and will require at least three days of work in the office.

Key Responsibilities

• Assist with the initial case setup, data analytics and organization.
• Assist paralegals with eDiscovery tasks.
• Assist with the organization, filing and management of case-related documents.
• Prepare case and trial binders of relevant information and documents.
• Track, log and input information into various platforms.
• Assist with deposition arrangements and the preparation of witness files; Load, search and pull deposition transcripts and assist with designations.
• Assist with online research including fact-checking, cite checking, expert research, etc.; Pull electronic cases and docket information.
• Assist with trial logistics and pre-trial planning; Provide support at trial, arbitration or mediations.
• Assist paralegals with post-trial briefing and tasks; Review and organize due diligence materials.
• Routinely organize and maintain files related to various transactions.
• Assist with obtaining and completing forms and filing documents.
• Prepare and distribute closing sets (electronic and/or hard copy).
• Follow up, track and organize post-closing items.
• Update and maintain client files and documents (including minute books and client records).
• Update client entity information in client management database.
• Interface with various departments to accomplish tasks.
• Work with various internal departments and outside vendors.
• Annual billable target of 1,050 hours.

Requirements & Tech Stack

• Microsoft Word, Outlook and Excel
• Internet Explorer, Edge, or Adobe
• Exposure to PACER, Westlaw, Lexis, Relativity, secured file transfer software, or any litigation database platform is a plus.
• Experience in DocuSign, SharePoint, or secured file transferring software is a plus.

Skills & Competencies

• Ability to learn quickly and apply training to practical issues.
• Excellent organization skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to work effectively under pressure.
• Ability to multitask and exercise successful time management.
• Ability to work independently and in a team environment.
• Excellent interpersonal skills.
• Willing to work overtime.

Qualifications

• Bachelor's degree, required.

Compensation Range

• $50,000/yr. to $60,000/yr.