Clerical Assistant 2, SCI Forest

About the Role

The Department of Corrections is seeking a Clerical Assistant 2 to support office organization and productivity. This role offers an opportunity to learn valuable clerical skills while supporting communication, recordkeeping, and daily coordination. You will work with a team that values accuracy, teamwork, and steady focus.

Description of Work

This position supports smooth office operations by managing communication tasks, processing documents, and organizing information to assist staff throughout the institution.

Key Responsibilities

• Phone Coverage: Answer, make, and direct calls while recording and distributing messages.
• Mail Processing: Receive, sort, and distribute incoming mail and prepare outgoing packages.
• Document Handling: Type, review, correct, and distribute documents and correspondence.
• Scheduling Support: Organize appointments, meetings, and videoconferences and prepare meeting minutes.
• Record Maintenance: Maintain filing systems, databases, spreadsheets, reports, and end-of-year archives.
• Office Operations: Compile office records, enter data, track supplies, and complete general tasks including photocopying and scanning.

Work Schedule and Additional Information

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00 am to 4:00 pm, Monday-Friday, with a 30-minute lunch.
• Telework is not an option for this position.
• Salary: New Commonwealth of Pennsylvania employees begin at an annual salary of $36,831 (before taxes).
• Further communication regarding this position will be via email. Please check all email folders, including spam/junk.

Qualifications

Minimum Experience and Training Requirements

• Six months as a Clerical Assistant 1 (Commonwealth or equivalent Federal Government job title).
• Graduation from high school.
• An equivalent combination of experience and training.

Additional Requirements

• Successful completion of basic training in Elizabethtown, PA.
• Ability to perform essential job functions.

Legal Requirements

• Must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Application Instructions

• Resumes, cover letters, and similar documents will not be reviewed.
• Information supporting eligibility must be provided on the application.
• Applications must be submitted by the posting closing date. Late submissions will not be accepted.
• Failure to comply with application requirements may eliminate you from consideration.
• All application materials and interview responses must reflect the applicant's own experience and qualifications. Generative AI tools may be used for preparation purposes only. Misrepresentation or falsification of information is not permitted.