Finance Operations Analyst

About the Role

This entry-level role supports the Senior Manager, Finance Operations in procurement controls, compliance administration, procure-to-pay workflows, audit preparation, documentation maintenance, project-code accuracy, and operational reporting support. The analyst ensures procurement evidence is complete, systems are updated, documentation is organized, and month-end/quarter-end P2P tasks are executed cleanly. This role strengthens the company's internal controls, audit readiness, procurement accuracy, and overall operational reliability.

Key Responsibilities

Reporting & Documentation

• Assist with review of monthly revenue report support materials, contract waterfalls, metrics reviews, and accuracy checks.
• Help maintain SharePoint repositories: cleanup, document migration, folder organization, audit storage.
• Draft and review SOPs, workflows, process maps, and control narratives for internal finance operations.

Procurement Controls & SOX Compliance Administration

• Maintain procurement SOX evidence including POs, packing slips, receiving documentation, invoice approvals, and vendor support.
• Validate end-to-end procure-to-pay documentation for control testing (PO → receiving → invoice).
• Support procurement SOX testing: approval routing, segregation of duties, completeness of receiving.
• Track recurring procurement issues and support remediation with leadership.

Procure-to-Pay Operational Support

• Review purchase requisitions prior to PO creation to ensure financial accuracy, proper coding, compliance with approval thresholds, and alignment with SOX procurement controls.
• Perform a secondary review of Purchase Orders before they are sent to vendors, validating correct project codes, amounts, supporting documentation, and approval routing to ensure compliance and reduce downstream corrections.
• Review open-PO and receiving reports and confirm accuracy of identified discrepancies, missing receipts, or delayed approvals for month-end and quarter-end close.
• Validate procurement trackers maintained by the analyst, including open POs, RMAs, packing slip issues, and approval status, and ensure that identified issues are properly escalated and documented for audit readiness.
• Review and QA procurement-related data during Costpoint, Concur, and Jira updates to confirm that the analyst's work aligns with SOX requirements, audit expectations, and financial reporting needs.

Audit & PCAOB Support

• Review and confirm documentation related to revenue schedules, project-code setup, backlog support, and customer-acceptance evidence.
• Assist in maintaining audit folders, respond to follow-ups, and assist with contract-level tie-outs.
• Ensure accuracy of data stored in Costpoint and SharePoint for audit retrieval.

Project Code & Operational Data Maintenance

• Review new project-code requests, validate fields, prepare cleanup lists, and ensure downstream reporting accuracy.
• Support administrative updates for project codes impacting procurement routing, revenue tracking, or reporting workflows.
• Coordinate with PMs, Operations, A/P, Engineering, IT, and other departments to resolve missing documentation and confirm system accuracy.

Consultant Coordination

• Prepare materials for accounting, SOX, and system consultants; track open issues and follow-up items.
• Organize documentation for external reviews and system assessments.

Qualifications

• Bachelor's degree in Finance, Accounting, or Business (or equivalent experience).
• Strong attention to detail and comfort verifying documentation.
• Basic Excel skills; willingness to learn procurement modules in Costpoint and Concur.
• Interest in operational finance, procurement workflows, and compliance.
• Highly organized and methodical.
• Comfortable investigating mismatches (e.g., invoice versus PO versus packing slip).
• Communicates clearly and follows up reliably.
• Eager to learn how procurement controls support SOX compliance.