Administrative Coordinator

About the Role

The Administrative Coordinator serves as a key partner to Restaurant Finance leaders and teams, providing administrative, operational, and culture-building support. This role aims to increase team effectiveness through the coordination of meetings, events, travel, onboarding, communications, and team engagement activities, while fostering a positive and connected team culture. The ideal candidate is highly organized, proactive, people-oriented, and capable of balancing multiple priorities in a growing, cross-functional organization.

Key Responsibilities

• Executive and Team Support
• Coordinate complex scheduling across multiple leaders and teams.
• Manage calendars and assist with finding meeting times across numerous stakeholders.
• Coordinate meeting room reservations and resolve scheduling conflicts.
• Support expense report preparation and submission.
• Assist with travel coordination and logistics.
• Provide administrative support for team planning activities and special projects.
• Meeting and Event Coordination
• Plan and coordinate team meetings, leadership meetings, and large cross-functional gatherings.
• Arrange room logistics, catering, technology needs, and meeting materials.
• Prepare agendas and provide note-taking support for key meetings.
• Support recurring team events, such as quarterly planning sessions.
• Coordinate special meetings and councils.
• Team Culture and Engagement
• Serve as a culture ambassador for Restaurant Finance, fostering engagement and connection across teams.
• Coordinate team celebrations, recognition efforts, and milestone acknowledgments.
• Support communications for birthdays, anniversaries, promotions, and achievements.
• Organize team-building activities, surprise-and-delight moments, and employee appreciation initiatives.
• Partner with leaders and culture-focused groups to strengthen team morale and collaboration.
• Provide input and help execute team activities and engagement programs.
• Onboarding and Employee Experience
• Coordinate onboarding activities for new team members.
• Manage onboarding checklists and orientation logistics.
• Create and maintain new hire introduction materials and team profiles.
• Gather and maintain team preferences, interests, and resource information.
• Help ensure new employees feel welcomed, informed, and integrated into the organization.

Requirements & Tech Stack

• Demonstrated administrative support experience.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Microsoft Teams, OneNote, Workday, and related collaboration technologies.
• Strong organizational, planning, and prioritization skills with the ability to manage multiple competing priorities.
• Excellent written and verbal communication skills.
• Ability to anticipate needs, exercise sound judgment, and proactively resolve issues.
• Strong attention to detail and commitment to accurate, high-quality work.
• Ability to build effective relationships and collaborate across functions and levels of the organization.
• Ability to manage confidential and sensitive information with discretion and professionalism.
• Demonstrated adaptability, resilience, and effectiveness in fast-paced, evolving environments.
• Ability to coordinate schedules, meetings, travel, events, and special projects.

Qualifications

• Required Years Of Experience: 0
• Preferred Years Of Experience: 5
• Travel Requirements: 10%
• Required Level Of Education: High School Diploma or GED
• Preferred Level Of Education: Bachelor's Degree