Finance Support Specialist

About the Role

Habitat for Humanity Buffalo is seeking an organized and detail-oriented Finance Support Specialist to support day-to-day bookkeeping and finance office tasks. This is a full-time, entry-level role.

Key Responsibilities

• Enter transactions in QuickBooks timely and accurately, including invoices, payments, deposits, and approved journal entries.
• Assist with accounts payable and accounts receivable, including processing invoices, preparing payments, recording deposits, and maintaining supporting documentation.
• Maintain organized vendor, customer, payment, and financial records.
• Help prepare basic reports and information from QuickBooks for review by the CFO and leadership team.
• Assist with bank and credit card reconciliations, month-end close tasks, and maintain documentation needed by outside auditors and other stakeholders.
• Support preparation of materials for audits, tax filings, budget review, grant reporting, and Finance Committee meetings as assigned.
• Communicate with staff, vendors, volunteers, and outside partners to help gather information, resolve basic questions, and support timely financial processing.
• Provide general office support, including filing, data entry, and other administrative tasks.
• Follow established finance procedures and help keep records accurate, complete, and confidential.
• Participate in meetings, trainings, and events as needed.
• Engage with Habitat Buffalo’s programs and mission.

Requirements & Tech Stack

• Comfort using Microsoft Office, especially Excel.
• Experience with QuickBooks or QuickBooks Online is preferred.

Qualifications

• High school diploma or equivalent required.
• Bachelor’s degree, associate’s degree, or technical training in accounting, bookkeeping, business administration, or a related field strongly preferred.
• Some bookkeeping, accounting, finance, office, data entry, or administrative experience preferred; internships, coursework, volunteer experience, or related training will be considered.
• Basic understanding of accounting concepts, deposits, accounts payable/receivable, and reconciliations.
• Strong attention to detail, accuracy, organization, follow-through, and willingness to learn.
• Good verbal and written communication skills.
• Ability to work collaboratively and respectfully with staff, volunteers, vendors, and community members.
• Dependable, self-motivated, able to ask questions, follow instructions, meet deadlines, and handle confidential information appropriately.
• Commitment to Habitat Buffalo’s mission and respectful service to diverse communities.

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Ability to file, organize, and retrieve financial and administrative records.