Project Finance Assistant

About The Position

Responsible for providing administrative and clerical support to the Project Finance Coordinator (PFC) team, with a primary focus on job cost transfers, project setup, data entry, document scanning in content management and project files, in alignment with all Company policies, procedures, key objectives and regulations.

Key Responsibilities

• Processes job cost transfers within the ERP system.
• Performs accurate, timely data entry to support billing, job cost, and project record maintenance.
• Scans, labels, and indexes project documents into the Company's content management system, maintaining organized and easily retrievable digital files.
• Assists in pulling, organizing, and compiling documentation to support internal and external audit requests.
• Provides general administrative and clerical support to the PFC team, including filing, document retrieval, and routine reporting tasks as assigned.
• Assists in resolving basic document and data discrepancies, escalating more complex issues to the PFC team.
• Cultivates strong and cooperative working relationships with internal and external customers that reflect and support the Company's core values and meet or exceed the customer's expectations.
• Consistently makes decisions in an attentive and safe manner to ensure the safety and health of self and others.
• Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
• Promotes and models the Company mission, vision and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI) and providing high quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.

Requirements & Tech Stack

• High School diploma or equivalent required.
• 0-2 years of work experience in accounting, clerical, or administrative support.
• Basic proficiency using Microsoft Office applications, specifically Excel.
• Willingness to learn database, spreadsheet, accounting and billing software, preferably eCMS.
• Strong attention to detail and a high level of accuracy when performing data entry and document handling.
• Good organizational and time-management skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Ability to maintain confidentiality when handling financial and project records.
• Strong team player, with effective collaboration, interpersonal, and customer service skills.
• Demonstrate a high level of integrity and dependability.
• Ability to work in a fast-paced environment.

Qualifications

• Has a growth mindset and is always looking to learn and grow continually.
• Is detail-oriented and has strong organizational skills.
• Has strong communication skills and the ability to collaborate with cross-functional teams.
• Knowledge of the construction industry is a plus.