Executive Assistant to Founder

Rusk Media

About the Role

We are looking for a highly organised, proactive, and resourceful individual to support the Founder across professional projects, personal administration, and household operations. The role requires strong coordination, planning, and execution skills, along with the ability to manage multiple priorities with discretion and ownership.

Key Responsibilities

• Executive & Administrative Support
• Manage calendars, appointments, schedules, and travel arrangements.
• Organise bills, maintain expense records, and ensure timely submission of reimbursement claims.
• Coordinate personal and professional commitments, meetings, and reservations.
• Project & Property Management
• Coordinate ongoing projects and property-related requirements, ensuring timely execution and follow-ups.
• Identify, source, and hire suitable resources or vendors for new projects.
• Liaise with stakeholders, service providers, and contractors to ensure smooth project operations.
• Household Management
• Oversee household staff coordination, training, and day-to-day operations.
• Manage household organisation and domestic requirements efficiently.
• Plan weekly meals and coordinate grocery procurement.
• Organise dinners and social gatherings, including guest coordination and restaurant reservations.
• Manage personal and family travel arrangements.
• General Responsibilities
• Anticipate requirements and proactively resolve operational challenges.
• Maintain confidentiality and exercise sound judgment while handling personal and professional matters.
• Ensure seamless coordination across professional commitments, projects, and household responsibilities.

Qualifications

• Excellent organisational, communication, and time-management skills.
• Strong follow-up and problem-solving abilities.
• Comfortable managing professional projects alongside personal and household responsibilities.
• Resourceful, detail-oriented, and capable of working independently.
• High level of integrity, discretion, flexibility, and ownership.
• Willingness to work flexible hours when required.