Business Support Administrator A2

About the Role

The Project Coordinator provides essential administrative, operational, and project-management support to the Project Management Office (PMO), Project Managers, Resource Managers, and organizational leaders. This role is responsible for helping maintain the accuracy, consistency, and timely flow of project requests and active initiatives across information technology, clinical, and healthcare operations. Working in a complex academic medical center and regional healthcare environment, the Project Coordinator serves as a central point of coordination among project teams, operational leaders, healthcare providers, technical staff, and other stakeholders. The position helps ensure that project work is organized, documented, communicated, and advanced in alignment with organizational priorities.

Key Responsibilities

• Coordinate project requests, documentation, schedules, meetings, and status updates.
• Maintain accurate project records, resource information, action items, and reporting in PMO systems.
• Support Project Managers with project planning, communications, follow-up, and issue tracking.
• Assist with prioritization, intake, workflow management, and coordination of multiple concurrent initiatives.
• Identify process gaps, support problem resolution, and help improve PMO operations.
• Prepare clear meeting materials, project summaries, and stakeholder communications.
• Collaborate effectively across clinical, operational, and IT teams.

Requirements & Tech Stack

• Project TI Leaders with accurate project statics, reports and information.
• Ability to communicate clearly and professionally with senior leaders, clinical providers, operational teams, and technical staff.
• Sound judgment.
• Strong organizational skills.
• Attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Support Project Managers with project planning, communications, follow-up, and issue tracking.
• Assist with prioritization, intake, workflow management, and coordination of multiple concurrent initiatives.
• Identify process gaps, support problem resolution, and help improve PMO operations.
• Prepare clear meeting materials, project summaries, and stakeholder communications.
• Collaborate effectively across clinical, operational, and IT teams.