Logistics Associate

Key Responsibilities

• Import, Export Shipment Management

• Manage end-to-end logistics operations for import, export, re-export, and domestic consignments.

• Coordinate export shipments through air and sea freight, ensuring timely execution and compliance with applicable regulations.

• Handle Oversize and Over-Dimensional Cargo (ODC) shipments, including 45-ft containers and open-top containers.

• Coordinate local consignments for job work and ensure timely movement and delivery.

• Closely monitor shipment status and proactively follow up to ensure timely completion.

• Export Documentation

• Prepare and manage export documentation, including:

• Packing Lists

• Draft Shipping Instructions (SI)

• GST Invoices

• Shipping Bills

• Draft Bills of Lading (BL)

• Other shipment-related documents

• Coordinate with clients for document verification and approval.

• Ensure draft Bills of Lading are obtained and reviewed promptly to avoid delays in shipment processing.

• Prepare comparison sheets in Excel for evaluating freight forwarders and transportation options.

• Import Documentation & Customs Coordination

• Coordinate import documentation, including Certificates of Origin (COO) and commercial invoices.

• Prepare and process SIMS (Steel Import Monitoring System) documentation.

• Verify Bills of Entry (BOE) and Shipping Bill (SB) checklists for accuracy and completeness.

• Coordinate with Customs House Agents (CHA) for customs clearance activities.

• Manage customs duty payment processes for imports while ensuring timely compliance and cost efficiency.

• Transportation & Freight Coordination

• Coordinate transportation arrangements for export and domestic consignments.

• Maintain strong working relationships with transporters, freight forwarders, CHAs, and other logistics partners.

• Negotiate transportation and freight-related costs to achieve cost-effective logistics solutions.

• Ensure timely payments and proper coordination with transporters and freight forwarders.

• Track vehicles and shipments and provide accurate status updates to clients.

• Client Coordination

• Maintain professional relationships with overseas and domestic clients.

• Coordinate with clients for document approvals and shipment-related requirements.

• Provide accurate vessel tracking and shipment status updates.

• Ensure timely couriering of shipping documents to clients through DHL and FedEx.

• Address shipment-related requirements and follow up proactively to ensure customer satisfaction.

• Inventory, Records & Data Management

• Maintain accurate logistics records in Excel and physical files.

• Prepare and maintain delivery challans using Tally Prime and Excel.

• Ensure proper documentation and filing of import, export, and domestic shipment records.

• Prepare detailed freight and service comparison sheets before finalizing logistics partners.

Software & Computer Skills

• Tally Prime
• Microsoft Excel
• Microsoft Word
• PDF Documentation Management
• Documentation and record-keeping systems