Analyst, Billings AR/AP

About the Role

The MQ (Maquiladora) Analyst Administration position will be responsible for processing AR/AP invoices for Freight Forwarding.

Key Responsibilities

• Review trackers from each Specialist (Amounts, vendor's code, date, etc.) to process into SAP.
• Prepare AP/AR upload file for system posting (SAP).
• Ensure all charges are billed correctly, including: A/R, A/P, Detention, Demurrage, Additional charges, etc., on the billing summary.
• Post all manual AR/AP data entry into the operation system (SAP).
• Manage and report any accessory charges due to operation issues.
• Maintain all records related to AR/AP entries.
• Post credit memos and reversed invoices, keeping all records.
• Update the Billing Summary and verify data accuracy.
• Maintain all monthly billing summaries and ensure correct record-keeping for billing to HT.
• Prepare, review, and audit all data entry (rates, GL code, Freight code, etc.) for month-end closing.
• Prepare month-end reports, including Journal Entry preparation.
• Analyze P&L account reconciliation.
• Prepare and generate all manual AR invoices to be sent to HT.
• Manage/update the vendor/customer code file.
• Ensure all current account information for customers and vendors is up-to-date.
• Create reports (LTL, BX, Ocean, ST, and WH summary for month-end preparation).
• Audit the accounting file for dedicated program carriers.

Requirements & Tech Stack

• SAP
• Microsoft Office Suite (Excel, Word, PowerPoint)
• Other database systems

Qualifications

• Excellent written and verbal communication skills
• Problem-solving skills
• Proficient PC skills
• Strong accounting knowledge and background
• Strong teamwork, multitasking, and time management skills
• High School/GED Diploma Required
• Bachelor Degree Preferred
• Legally authorized to work in the United States without requiring GLOVIS America employment-based visa sponsorship.

Physical Requirements:

• Ability to sit in front of a desk and/or computer for long periods.
• Must operate desktop, computers, laptop, printer, scanners, shredders.
• Constant use of hand/grasping product, writing, and typing.
• Sit for 5+ hours per day.
• Stand, walk, bend, stoop, reach over shoulder, kneel, push, pull 1-3 hours per day.

Working and Environmental Conditions:

• Typical office environment with low-level noise exposure.
• Position located in the San Diego, CA office.