Recruitment Administrator

About Pharmanovia

Pharmanovia is a global speciality pharmaceutical company focused on innovative speciality medicines and trusted established brands. We partner with biotechnology innovators and pharmaceutical companies to bring important medicines to patients, while supporting established brands across more than 160 markets. Our model combines scientific, medical, regulatory, market access, supply chain and commercial expertise. We are building a targeted oncology portfolio, including oncology supportive care, as a major strategic development area, alongside selected opportunities in rare disease, neurology, and other speciality areas with a clear scientific rationale and unmet patient need.

About the Role

Support the recruitment team with day-to-day hiring administration. The role coordinates interview schedules, maintains accurate candidate records, and provides a positive, professional experience for candidates and hiring managers. This is an operations-support role involving recruitment coordination and administrative activities.

Key Responsibilities

• Support the Talent Acquisition team with day-to-day recruitment administration.
• Coordinate interview schedules between candidates, recruiters and hiring managers.
• Manage interview calendars, meeting invitations and scheduling changes.
• Maintain and update candidate records, recruitment trackers and the Applicant Tracking System (ATS).
• Assist with downloading CVs, screening documentation, and managing candidate profiles.
• Share candidate profiles with hiring managers and coordinate feedback collection.
• Ensure timely candidate communication, interview confirmations and reminders.
• Maintain accurate recruitment reports, trackers and hiring status updates.
• Provide general administrative support to the Talent Acquisition team.

Qualifications & Skills

• Pursuing or completed a Bachelor’s degree/Diploma/Certification in HR-Business Administration, Management, or a related discipline.
• Excellent written and verbal English communication skills, with the confidence to interact with global stakeholders.
• Proficiency in MS Office, particularly Excel, Outlook, and PowerPoint.
• Strong organisational skills and attention to detail.
• Ability to manage multiple tasks, prioritise deadlines and maintain accurate records.
• A proactive, professional and service-oriented approach.
• Prior internship experience in HR or recruitment is an advantage, but not mandatory.

What we offer

• Practical experience supporting recruitment and talent acquisition activities.
• Opportunities to develop administrative, communication and organisation skills.
• Guidance and support from colleagues in the recruitment team.
• An inclusive workplace culture that values collaboration and learning.