Office Manager Intern

About the Role

Group One Trading is seeking a reliable, detail-oriented Office Manager Intern to support daily operations in our New York office. This hands-on, in-office role focuses on maintaining an organized, well-stocked, and efficient workplace. The ideal candidate enjoys managing logistics, staying organized, and serving as a dependable point of support for the team.

Key Responsibilities

• Provide daily updates and check-ins with NY leadership on office operations and priorities.
• Maintain a clean, organized, and well-stocked office environment across kitchen and common areas.
• Manage visitor logistics by maintaining guest lists, handling conference room setup and scheduling, and preparing and distributing access badges.
• Coordinate catering and serve as the point of contact for office events and meetings.
• Oversee office inventory on a weekly basis, ensuring accurate categorization by tracking supplies, snacks, and equipment while anticipating ongoing needs.
• Obtain a well-balanced receipt tracking system to submit to our Finance Department frequently.
• Serve as the primary point of contact for building-related requests, including submitting work orders and coordinating with property management.
• Oversee daily office operations, including administrative tasks such as handling incoming and outgoing mail and packages, assisting with onboarding logistics, and supporting the HR and Recruitment Team.
• Track and submit office-related expenses on a weekly basis, ensuring accurate categorization.
• Monitor internal systems.

Requirements & Tech Stack

• This role requires full in-office presence, with availability to work on-site 5 days per week from 7:30 AM ET - 4:00 PM ET (minimum of 40 hrs/week).
• Familiarity with Microsoft 365 (Outlook, Word, Excel) and comfort learning internal systems.

Qualifications

• Hospitality Management experience or in a related field.
• Strong organizational skills with a high level of attention to detail.
• Reliable, proactive, and comfortable handling routine operational tasks.
• Excellent written and verbal communication skills.
• Ability to work independently and manage time effectively.
• Gap year students welcome.