Event Coordinator / Event Management Intern

Celestial Events

Key Responsibilities

• Assist in planning, coordinating, and executing corporate events, conferences, exhibitions, brand activations, college events, and other experiential projects.
• Coordinate with vendors, fabricators, production teams, venues, artists, and other event partners.
• Assist in venue visits, site inspections, measurements, and preparation of event requirements.
• Support the preparation of event schedules, checklists, run-of-show documents, and execution plans.
• Help manage event production requirements, including stage setups, branding, fabrication, sound, lighting, LED screens, furniture, and other technical arrangements.
• Coordinate the procurement and delivery of event materials, merchandise, branding elements, and production items.
• Assist in tracking budgets, quotations, purchase orders, vendor payments, and expense records.
• Communicate with clients and internal teams to ensure requirements are understood and executed correctly.
• Support the preparation of presentations, proposals, production sheets, and event documentation.
• Conduct regular follow-ups with vendors and ensure timely completion of assigned tasks.
• Assist with guest management, registration, hospitality, backstage coordination, and other event-day requirements.
• Supervise assigned on-ground activities and help resolve last minute operational challenges.
• Ensure that event setups are completed as per approved designs, timelines, and client expectations.
• Maintain post-event records, inventory checklists, photographs, and feedback documentation.
• Coordinate dismantling, material returns, and post-event closure activities.

Qualifications

• Students pursuing or graduates of Event Management, Hospitality, Business Administration, Marketing, or any other relevant discipline are welcome to apply.
• Freshers with a keen interest in event planning and execution are encouraged to apply.
• Good communication, coordination, and interpersonal skills.
• Strong organisational skills and attention to detail.
• Ability to multitask, prioritise tasks, and work under pressure.
• Basic knowledge of MS Excel, Word, PowerPoint, and Google Workspace.
• Willingness to travel to event venues and work on-site during event days.
• A proactive attitude with the ability to take ownership of assigned responsibilities.
• Ability to coordinate with clients, vendors, internal teams, and event staff.
• Prior experience in event management, college festivals, or organising events is an advantage but not mandatory.

Internship Details

• Duration: 6 Months
• Work Mode: Work from Office
• Location: New Delhi
• Stipend: 8k-10k