Human Resources Specialist

About the Role

The Human Resources Specialist coordinates and executes processes across all areas of Human Resources. This position helps to create an excellent employee experience and ensures data and files are accurate and complete. This is a hybrid role based in our Warren, NJ office with an expectation of 2-3 in office days each week. This position is non-exempt and eligible for overtime.

Key Responsibilities

• Coordinate all benefits administration activities, including reporting and invoice coordination
• Monitor the US-HR inbox and handle requests or forward them to the correct resource
• Facilitate the onboarding process including pre-employment screening, completion of employee paperwork, I9’s, first day schedule, and related communications
• Manage the offboarding process for existing employees
• Support recruiting processes through interview scheduling for candidates and coordinating interview training for new managers
• Maintain employee data and records, implementing processes and controls to ensure a high level of data integrity
• Provide technical and troubleshooting support for our HR Systems, guiding managers and employees, and providing training as needed
• Create monthly payroll, headcount, and ad-hoc reports, providing analysis and periodic audits
• Maintain compliance documentation and records ensuring we meet OSHA, Federal, and State requirements
• Handle the approval and processing of vendor invoices, purchase orders, and new vendor set-up
• Participate in global HR team initiatives
• Other duties as assigned

Requirements & Tech Stack

• High degree of detail orientation and customer service focus
• Ability to prioritize effectively
• Excellent technical skills

Qualifications

• Bachelors’ Degree in Human Resources, Business Administration or related field
• Minimum of 6 months of professional Human Resources experience (internship experience will be considered applicable)