Senior Analyst, Procurement

Key Responsibilities

• Maintaining supplier relations.
• Placing orders for raw materials and purchased parts according to production requirements.
• Receiving and handling order confirmations.
• Checking and modifying purchase orders based on production plan changes, utilizing the Shortage List and Open Purchase Order List.
• Tracking and expediting shipments.
• Conducting weekly stock checks to avoid overstock.
• Minimizing obsolescence risk through weekly checks of the obsolete report.
• Corresponding with freight forwarders, warehouses, and organizing transportation.
• Dealing with claims and settling debit/credit issues.
• Filing and recording necessary documents.
• Checking inventory of critical materials (personally if needed) according to the Shortage List.
• Liaising with warehouse personnel to resolve inventory discrepancies.
• Handling purchasing data privacy.
• Ensuring all active components are available according to production needs, on time, and at the requested price.
• Reviewing requisitions and MRP output.
• Conferring with vendors for product information (price, availability, delivery schedule).
• Ordering, rescheduling, and canceling materials based on requisitions and MRP output.
• Maintaining procurement records (items purchased, costs, delivery, inventories).
• Managing supplier performance against price, delivery, and quality expectations, escalating when appropriate.
• Approving invoices for payment.
• Investigating inventory levels.
• Monitoring material movement through the production cycle.
• Conducting quarterly supplier reviews.
• Maintaining procurement records, reports, and metrics.

Requirements & Tech Stack

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• English language proficiency
• Data entry skills
• Ten-key proficiency
• Spreadsheet (PC) skills
• ERP software experience may be required

Qualifications

• Bachelor's degree or equivalent experience.
• Ability to read and comprehend instructions, correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.
• Ability to apply common sense comprehension to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.