Executive Assistant

Eminence Business Media - A Eminence Group Company

About the Role

This is a full-time, on-site Executive Assistant role based in Mumbai. The Executive Assistant will provide comprehensive executive and administrative support to senior leadership.

Key Responsibilities

• Managing calendars
• Scheduling meetings
• Coordinating travel
• Preparing expense reports
• Organizing and maintaining documentation
• Handling correspondence
• Preparing presentations and meeting materials for conferences, trainings, and corporate events
• Acting as a primary point of contact for internal teams and external stakeholders
• Ensuring clear communication and timely follow-up
• Tracking action items
• Supporting office operations
• Assisting with special projects to enhance efficiency and executive productivity

Requirements & Tech Stack

• Strong Executive Administrative Assistance and Executive Support skills
• Calendar management
• Meeting coordination
• Travel planning
• Experience handling Administrative Assistance tasks
• Document preparation
• Record keeping
• Office coordination
• Proficiency in managing Expense Reports and basic financial tracking
• Excellent Communication skills
• Strong organizational and time-management abilities
• Attention to detail
• Capacity to handle multiple priorities
• Proficiency in office productivity tools (e.g., MS Office or Google Workspace)
• Comfort with digital communication platforms

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field; equivalent experience may be considered.
• Prior experience supporting executives in events, training, consulting, or professional services industries is an advantage.