Budget and Admin Associate Specialist

About the Role

Provide Budget & Administrative support to four distinct product groups within Canon's Industrial Products Division. This role involves a fast pace and a variety of responsibilities.

Key Responsibilities

• Generate moderately complex daily financial summary reports with daily analyses for department management.
• Prepare and analyze financial forecasts for the organization's annual budget process, including expenses, service fees, staffing forecasts, and statistical reporting.
• Assist with improving and automating various financial report update processes.
• Perform variance analysis comparing actual expenses against monthly/annual budgets, reporting key discrepancies and trends.
• Collect and analyze information on sales/expenses to provide accurate and timely reports for long-range and short-term sales forecasts, budgets, and quotas.
• Compile monthly sales forecast information, including sales volumes, gross profit, and unit sales projections, to determine actual and projected sales results by product type and sales region.
• Provide appropriate sales commission figures to Payroll on a monthly basis by tracking individual expenses, gathering actual sales volume by region, and logging appropriate events related to new product development activities.
• Liaise with various Canon departments, including Information Technology, Corporate Services, Accounting, Corporate Planning, and Traffic & Distribution.
• Assist with order entry, administration, and product scheduling processes.
• Monitor open accounts.
• Interface directly with the Sales Team and customers to resolve credit issues.
• Register new customers and vendors.

Requirements & Tech Stack

• Fluent Japanese/English oral and written communication skills.
• Analytical and detail-oriented with proven verbal and written communication skills.
• Proficiency in Google Workspace, Gmail, VBA, Excel, and PowerPoint.
• Python, QuickBooks, Oracle experience is a plus.

Qualifications

• A Bachelor's degree in a relevant field OR 0-2 years of related experience.
• Previous experience in accounting or finance is highly preferred.

This is a hybrid position requiring three days in the office per week.