Company Secretary Associate

About the Role

We are looking for a motivated and detail-oriented CS Final or Semi-Qualified Company Secretary to support corporate secretarial activities, statutory compliance, and legal documentation. The ideal candidate should have a sound understanding of the Companies Act, 2013, ROC filings, corporate governance, and regulatory requirements.

Key Responsibilities

• Assist in managing corporate secretarial activities and statutory compliance under the Companies Act, 2013.
• Prepare and maintain statutory registers, minutes of Board Meetings, General Meetings, and other corporate records.
• Assist in organizing Board Meetings, Committee Meetings, and Annual General Meetings (AGMs).
• Handle ROC filings, including forms such as AOC-4, MGT-7/MGT-7A, DIR-12, PAS-3, and other applicable forms.
• Support the preparation and filing of annual returns and financial statements with the Registrar of Companies.
• Maintain records related to directors, shareholders, share transfers, and changes in company structure.
• Assist with incorporation, amendments to constitutional documents, and other corporate restructuring activities.
• Monitor changes in corporate laws and regulatory requirements and ensure timely compliance.
• Coordinate with auditors, legal advisors, internal departments, and external stakeholders for compliance-related matters.
• Assist in drafting board resolutions, notices, minutes, declarations, and other legal and secretarial documents.
• Maintain proper documentation and ensure records are updated and readily available for audits and regulatory inspections.
• Support due diligence, compliance audits, and other legal or secretarial assignments as required.

Requirements & Tech Stack

• CS Final cleared or Semi-Qualified Company Secretary
• Strong understanding of the Companies Act, 2013, and applicable MCA/ROC regulations.
• Practical exposure to ROC filings, statutory registers, and corporate documentation.
• Good communication, coordination, drafting, and analytical skills.
• Proficiency in MS Office and online MCA filing systems.

Qualifications

• CS Final cleared or Semi-Qualified Company Secretary (Available for full-time opportunity)

Preferred Skills

• Experience working in a corporate organization, consulting firm, or Company Secretary practice.
• Knowledge of SEBI regulations and listing compliance, where applicable.
• Exposure to corporate governance, due diligence, and legal documentation.
• Strong organizational skills with the ability to manage multiple compliance deadlines.

Key Competencies

• Attention to detail and accuracy.
• Good written and verbal communication.
• Time management and deadline orientation.
• Confidentiality and professional integrity.
• Ability to work independently and coordinate with multiple stakeholders.