Data Entry Specialist

Key Responsibilities

• Enter and update candidate and client information into ATS, CRM platforms, and spreadsheets.
• Review records for completeness, consistency, and correctness.
• Detect and correct duplicate profiles, incorrect entries, missing fields, and inconsistencies.
• Handle personal and business information responsibly, adhering to data privacy requirements and company policies.
• Complete assigned data entry tasks within deadlines while maintaining required typing speed and accuracy standards.
• Use Microsoft Excel to organize, filter, sort, update, and validate information.
• Identify incomplete records and communicate with relevant team members to obtain necessary details.
• Maintain organized databases by following standard data entry formats, naming conventions, and recordkeeping procedures.
• Conduct routine quality checks to identify mistakes and maintain clean databases.
• Support recruitment operations by ensuring access to accurate candidate and client information.
• Adhere to internal guidelines, quality standards, and approved data handling procedures.
• Communicate clearly with supervisors and team members regarding discrepancies, pending updates, and completed assignments.

Requirements & Tech Stack

• Microsoft Excel and other relevant spreadsheet tools.
• Applicant Tracking Systems (ATS) and Customer Relationship Management (CRM) platforms (familiarity is preferred).
• Databases (familiarity is preferred).
• Basic computer applications.

Qualifications

• High school diploma or equivalent.
• 0–2 years of experience in data entry, administrative support, back-office operations, or a related field.
• Freshers are welcome to apply.
• Typing speed of at least 40 words per minute (WPM) with a strong focus on accuracy.
• Good working knowledge of Microsoft Excel and basic computer applications.
• Strong attention to detail.
• Ability to identify errors and inconsistencies.
• Understanding of confidentiality and responsible handling of personal information.
• Good organizational skills.
• Ability to manage repetitive tasks efficiently.
• Reliability and punctuality.
• Willingness to learn new systems and procedures.
• Ability to meet daily productivity and quality expectations.