Human Resources Admin, Contract

Key Responsibilities

• Maintain and update people-related data to reflect current progress, ensuring all personnel records consistently match actual conditions.
• Manage the end-to-end tracking of employee extensions and repatriation processes, promptly notifying all stakeholders of any changes in personnel status.
• Proactively communicate with managers and employees to remind managers and respective HRBPs of pending approvals.
• Provide clear updates on current approval statuses and estimated timelines for subsequent process steps.
• Serve as the primary point of contact for employees undergoing extensions or repatriation.
• Address policy-based inquiries.
• Track internal job search progress.
• Coordinate with site HRBPs/People Partners to initiate necessary sign-off workflows.
• Coordinate administrative logistics for employee communication meetings, including scheduling, venue booking, conduct pre-meeting equipment checks, and attendance tracking as well as on-site needed.
• Initiate and track organizational and personnel change approval flow.
• Proactively follow up with relevant managers and stakeholders to ensure sign-offs are completed accurately and on time.
• Accurately process and load bereavement data into the system.
• Prepare, verify, and issue and send Employment Verification (EV) letters for current and former employees upon request.

Requirements & Tech Stack

• Microsoft Excel
• Microsoft Office applications (or Microsoft Office Suite)

Qualifications

• Associate degree; degree in Human Resources, Administration, or a related field preferred.
• 0–3 years of progressive experience in workforce analytics or program management.
• Demonstrated capability in workforce reporting, data analysis, and program/project tracking.
• Advanced proficiency in Microsoft Excel and other Microsoft Office applications (or Microsoft Office Suite).
• Strong cross-functional coordination and communication skills.
• Exceptional attention to detail with a commitment to data accuracy.
• Bilingual proficiency in English and Mandarin.

Work Location: Phoenix, AZ. This position requires full-time on-site presence.

Contract duration: 12 months with no guarantee to extend/convert.

Training Location: Phoenix, AZ.

Travel: Not required.