Executive Assistant

About the Role

An award-winning, female-led casting company in Los Angeles is seeking an exceptional Executive / Personal Assistant to work directly with its CEO. This role offers firsthand exposure to casting, talent, television development, marketing, and the entertainment business within a fast-paced creative team. The company values judgment, work ethic, and potential, and is willing to train the right person. Previous entertainment experience is not required.

Key Responsibilities

• Manage the CEO's busy and constantly evolving calendar, including meetings, calls, appointments, and scheduling changes.
• Coordinate and communicate with entertainment executives, clients, talent representatives, and industry professionals.
• Prepare presentations, documents, casting materials, research, and other materials for meetings.
• Track priorities, deadlines, follow-ups, and important details to keep day-to-day operations running smoothly.
• Research talent, television projects, entertainment trends, and emerging opportunities.
• Assist with company social media, including brainstorming content, writing posts, creating Canva graphics, and coordinating across platforms.
• Support special projects involving casting, marketing, development, and other company initiatives.
• Organize and maintain internal databases, Google Drive folders, files, and company systems.
• Collaborate with the broader team and contribute wherever needed.

Requirements & Tech Stack

• Google Workspace proficiency.
• Comfortable with AI tools.
• Quick to learn new technology.
• Experience with Canva, social media, or entertainment industry workflows is a plus.
• Reliable transportation, a valid driver's license, and a clean driving record are required.

Qualifications

• Ambitious and eager to learn.
• Exceptionally organized, able to juggle multiple priorities and manage details.
• Proactive and resourceful, taking initiative and finding solutions independently.
• Excellent communicator, personable, professional, and confident interacting with people at all levels.
• Culturally plugged in, following television, entertainment, pop culture, social media, and emerging trends.
• Flexible and dependable, thriving in a fast-paced environment and adapting to changing priorities.
• Willingness to help with any task, big or small.

Location: Los Angeles, CA (Hybrid)

Candidates living in or near the San Fernando Valley are strongly preferred.