Tradeshow and Marketing Coordinator

About the Role

Cascade Engineering is seeking a highly organized Tradeshow and Marketing Coordinator to support events, campaigns, communications, and promotional initiatives. This role is ideal for a proactive, creative individual who enjoys wearing multiple hats and turning great ideas into action.

• Location: West Plant (5055 36th St SE, Grand Rapids, MI 49512)
• Shift: Part-time, requiring a consistent daytime schedule, with preferred availability to conclude the workday by 4:00 p.m.
• Target Pay: $20.74-$30.03/hour

Key Responsibilities

Tradeshow & Event Coordination

• Coordinate administrative and logistical activities for company participation in tradeshows, conferences, and other industry events.
• Support tradeshow planning, including booth preparation, exhibit materials, shipping/logistics, promotional items, and registrations.
• Collaborate with internal teams, external vendors, and event partners for successful event execution.
• Maintain tradeshow schedules, timelines, checklists, and supporting documentation.
• Research industry event trends and attendee engagement opportunities to enhance brand visibility and lead generation.
• Assist with the development and coordination of tradeshow messaging, graphics, signage, presentations, and collaterals.
• Support post-event activities, including organization of event materials and follow-up information.

Promotional Materials & Inventory

• Maintain inventory of company promotional materials, branded merchandise, printed collateral, and tradeshow supplies.
• Monitor inventory levels and proactively identify replenishment needs.
• Research promotional merchandise and vendor options, including pricing, availability, quality, and lead times.
• Coordinate ordering and distribution of approved promotional materials within established budgets.
• Maintain organized records of promotional item purchases and vendors.

Marketing & Communications Support

• Provide administrative and project support for marketing campaigns and initiatives.
• Assist with the development, proofreading, editing, scheduling, and distribution of marketing content, including eBlasts, social media posts, blogs, and presentations.
• Support social media and digital marketing activities as assigned.
• Assist with CRM maintenance and organization of customer and marketing information.
• Coordinate marketing requests and materials in support of Sales and other internal stakeholders.

Marketing Asset & Administrative Support

• Maintain organized libraries of logos, photography, graphics, templates, marketing collateral, and other digital assets.
• Maintain marketing vendor information, contracts, records, and related documentation.
• Assist with coordination of marketing projects, deadlines, meetings, and deliverables.
• Help ensure current and approved brand materials are readily accessible to internal stakeholders.
• Perform additional administrative and marketing support activities as assigned.

Work Schedule / Position Details

• Part-time position, approximately 16 hours per week.
• Primarily on-site at the Grand Rapids campus.
• Work schedule may consist of multiple partial days or two full 8-hour days per week.

Culture Bearer

• Understands and supports the values of the Triple Bottom Line (TBL).
• Exhibits high moral and ethical standards and high integrity.
• Values people regardless of their background.
• Exhibits the traits of a servant leader.
• Exhibits the principles of 7 Habits and Emotional Intelligence.
• Encourages open dialogue and communication.
• Develops high trust relationships at all levels of the organization.
• Pursues Excellence.

Requirements & Tech Stack

• High school diploma or equivalent required.
• Previous administrative, marketing, event coordination, communications, or related experience preferred.
• Equivalent combinations of education and relevant experience will be considered.
• Strong organizational skills and attention to detail.
• Ability to manage multiple assignments, priorities, and deadlines.
• Effective written and verbal communication skills.
• Ability to work collaboratively with internal teams, vendors, and external partners.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, and Teams).
• Familiarity with social media, digital marketing tools, content management systems, and/or CRM systems preferred.
• Ability to travel between campus facilities as needed.
• Ability to lift, carry, and move material weighing up to 40 pounds occasionally.

Qualifications

• Associate or bachelor’s degree in marketing, Communications, Business, or a related field preferred.
• Previous experience supporting marketing, events, communications, or administrative functions preferred.
• Experience coordinating trade shows, company events, or promotional activities preferred.
• Experience with social media platforms, email marketing, CRM systems, or content management systems preferred.
• Experience creating presentations, marketing communications, newsletters, or digital content preferred.
• Exposure to a manufacturing, industrial, or multi-site work environment preferred.