Associate, Forwarding Finance

Designation: Associate/Senior Associate - Forwarding Finance - Global Service Centre

Role Purpose

Responsible for the day-to-day booking of accounts payable invoices, Invoice Tracker management, and monthly AP closing activities.

Key Responsibilities

• Book invoices into the system, ensuring accuracy, appropriate approvals, and adherence to company policies.
• Perform reconciliations to verify that invoices are booked correctly in the system and cross-check with the sub-ledger to confirm proper interfacing.
• Maintain a detailed and up-to-date query sheet, tracking and managing all outstanding invoice issues, following up regularly to ensure timely processing and booking.
• Address and resolve invoice queries efficiently, escalating unresolved discrepancies or process bottlenecks to the Team Lead/Manager for further investigation.
• Ensure compliance with company policies, tax regulations, and legal requirements in all accounts payable activities, mitigating any potential financial risks.
• Assist in maintaining records for audits and ensuring proper documentation for future reference.
• Follow internal policies, procedures, and accounting controls to ensure compliance with accounting standards.
• Contribute to process improvements by identifying opportunities to streamline operations, enhance efficiency, and reduce manual intervention.
• Engage in cross-functional training to build broader knowledge of the business functions and gain insights into the overall customer experience and financial impact.
• Ensure high-quality data entry, maintaining the integrity of financial records and ensuring supplier accounts and transactions are accurate and up to date.

Skills & Competencies

• Strong attention to detail and accuracy in financial data management.
• Ability to work well in a team environment while also being able to handle individual tasks effectively.
• Proficiency with accounting software and MS Office, particularly Excel for data analysis and reporting.
• Effective communication and problem-solving skills to manage customer inquiries and resolve issues professionally.
• Average verbal and written communication skills.
• Ability to work in a fast-paced, dynamic environment with multiple priorities.
• Ability to maintain confidentiality and handle sensitive information.

Education & Qualifications

• Bachelor’s degree in accounting, Finance, or related field.
• 0-3 years of experience in Accounts Payable or a related field.
• Knowledge of accounting principles.
• Familiarity with accounting software and systems (e.g. Oracle).