Executive Assistant

About the Role

The Executive Assistant role at Weldone Global DF Trading FZC is a full-time, on-site position based in Mumbai.

Key Responsibilities

• Provide comprehensive administrative and executive support.
• Manage calendars and schedule meetings.
• Organize travel arrangements.
• Prepare expense reports.
• Handle correspondence.
• Draft and format documents.
• Coordinate internal and external communications.
• Maintain accurate records and files.
• Support executive decision-making by preparing presentations, updating reports, and following up on action items and deadlines.
• Collaborate with different departments to ensure smooth operations.
• Act as a reliable point of contact for executive-level inquiries.

Requirements & Tech Stack

• Executive Administrative Assistance skills.
• General Administrative Assistance skills.
• Solid Executive Support experience, including calendar management and meeting coordination.
• Proficiency in preparing and reconciling Expense Reports.
• Excellent Communication skills, both written and verbal.
• Strong organizational and time-management abilities, with attention to detail.
• Proficiency with office productivity tools (e.g., MS Office, email, calendars, spreadsheets, and presentations).
• Ability to handle confidential information with discretion and professionalism.

Qualifications

• Prior experience supporting senior leadership is ideal.
• A bachelor’s degree or equivalent in Business, Administration, or a related field is ideal.