Management Associate intern

About the Role

We are looking for an articulate, organised, and proactive Management Associate Intern to work closely with the Directors and coordinate their day-to-day business priorities. Communication, organisation, and preparedness are central to this role. You will ensure that meetings are well planned, relevant information is ready, priorities are communicated clearly, and agreed actions are followed through. The role requires someone who anticipates requirements, brings structure to multiple activities, and keeps people and information coordinated.

Key Responsibilities

• Meeting Planning and Readiness
• Schedule meetings, confirm participants, and coordinate calendars, venues, and online meeting links.
• Prepare agendas, briefing notes, presentations, and supporting documents in advance.
• Ensure meeting rooms, displays, video conferencing, and other arrangements are ready before meetings begin.
• Coordinate with internal teams and external participants to obtain required inputs and confirm readiness.
• Record key discussions, decisions, responsibilities, and deadlines; circulate clear minutes and track follow-up actions.
• Communication and Coordination
• Serve as a coordination point between the Directors, internal teams, and relevant external contacts.
• Translate the Directors’ instructions into clear, accurate communications and actionable tasks.
• Draft professional emails, meeting invitations, updates, and follow-up messages.
• Confirm that recipients understand the required action, expected outcome, and timeline.
• Follow up consistently and bring unresolved questions, delays, or conflicting priorities to the Directors’ attention.
• Planning and Organisation
• Maintain an organised view of upcoming meetings, commitments, deadlines, and pending decisions.
• Ensure the Directors have the relevant documents, background information, and status updates before each engagement.
• Coordinate arrangements for business visits, team reviews, presentations, and other scheduled activities.
• Maintain task trackers, contact records, meeting notes, and documents so information is accurate and easy to retrieve.
• Anticipate requirements and address coordination gaps before they affect scheduled work.
• Documentation and Analytical Support
• Prepare structured reports, professional PowerPoint presentations, and concise research summaries.
• Use Excel to maintain trackers, analyse information, perform calculations, and prepare comparisons.
• Research scientific, technical, and business topics and summarise relevant findings accurately.
• Create basic sketches, diagrams, and flowcharts to communicate concepts and processes.
• Handle sensitive business information with discretion and confidentiality.

Requirements & Tech Stack

• Professional English: Strong written and spoken communication, sound grammar, and confidence interacting with internal and external stakeholders.
• Organisational ability: Attention to detail, effective prioritisation, and the ability to coordinate several activities without losing track of commitments.
• Proactive working style: Ability to anticipate what is needed, prepare ahead, clarify uncertainties, and follow through reliably.
• Aptitude and reasoning: Logical thinking, sound judgement, problem-solving ability, and confidence working with numbers.
• Scientific knowledge: A good foundation in science and an interest in understanding healthcare and technology concepts.
• Excel: Proficiency in formulas, lookup functions, sorting, filtering, charts, percentages, ratios, and basic numerical analysis.
• PowerPoint: Ability to produce clear, professional presentations and well-organised documents.
• Drawing and visual communication: Ability to explain ideas through basic hand sketches, digital diagrams, or process flowcharts.
• Professional conduct: Reliability, discretion, respectful follow-up, and ownership of assigned responsibilities.

Qualifications

• Final-year student or recent graduate in management, business administration, engineering, science, or a related discipline.
• Pursuing or having completed an MBA from a reputed college will be an added advantage.
• Experience organising college events, coordinating projects, preparing presentations, or managing team activities is desirable.
• Prior employment experience is not essential; demonstrated communication skills, aptitude, and organisational ability will carry significant weight.