Project Coordinator I, Environmental Medicine

About the Role

The Project Coordinator will provide clinical research and educational assistantship. Hybrid arrangements are possible with at least 50% in-person work. A minimum one-year commitment is preferred.

Key Responsibilities

• Provide clinical research and educational assistantship, including patient interviewing, obtaining informed consent, and respiratory testing support.
• Perform clinical data extraction from charts and data entry.
• Undertake basic database management and statistical analyses.
• Conduct bibliographic searches.
• Provide administrative support for educational activities and for compliance purposes.
• Establish the coordination of basic and moderately complex project activities and ensure the quality, timeliness, and integrity of ongoing projects and schedules.
• Develop and maintain a detailed project schedule, including administrative tasks, and ensure adherence to deadlines.
• Coordinate and lead assigned project activities, ensuring completion.
• Organize, lead, and facilitate project-related meetings, including the creation of agendas and preparation of materials.
• Prepare and/or edit meeting minutes, presentations, and tables.
• Maintain detailed records and documentation of project activity.
• Develop uniform procedures for storing and keeping appropriate documentation.
• Provide feedback to communicate project findings.
• Develop reports and other deliverables as assigned.
• Track project changes and produce updated schedules.
• Monitor project deliverables and timelines, notify management of issues, and take corrective actions.
• Coordinate ordering, follow-up of receipt, and invoicing as necessary.
• Develop test scenarios if applicable to the position, project, or department.
• Be responsible for conference travel planning and departmental correspondence as it relates to the project.
• Communicate with outside contractors, vendors, and consultants as required by the project.
• Perform other related duties.

Requirements & Tech Stack

• Microsoft Office programs (Access, Excel, Word, and Powerpoint)
• Interest and ability to learn other computer programs.

Qualifications

• Bachelors degree required, or equivalent education and work experience.
• 1 year of experience in project coordination preferred.
• Excellent writing skills.
• Excellent interpersonal skills are essential.
• Interest and/or experience in clinical research support and data management strongly preferred.
• Bilingual Spanish is preferable but not required.
• Master's degree is preferable but not required.
• Interest in research is preferable but not required.
• Previous similar work experience is preferable but not required.
• Experience in statistical analyses is desirable.
• Spanish and/or Polish language fluency is desirable.