Procurement Associate

About the Role

The Procurement Associate supports the sourcing and purchasing of materials, equipment, and services critical to pharmaceutical manufacturing and business operations. This role executes purchasing activities in compliance with company procedures, cGMP requirements, and approved supplier programs while maintaining cost efficiency, supply reliability, and accurate documentation. The Procurement Associate works cross-functionally with Warehouse, Quality, Manufacturing, and Technical teams to ensure uninterrupted material availability and operational continuity.

Key Responsibilities

• Prepare, issue, and track purchase orders for approved goods and services in accordance with internal purchasing procedures.
• Obtain and evaluate competitive supplier quotations; recommend purchasing decisions based on cost, quality, and lead time.
• Monitor inventory levels and reorder points to proactively prevent production delays or material shortages.
• Coordinate with the Warehouse team to ensure accurate receipt, inspection, and documentation of incoming materials.
• Communicate with suppliers to confirm order status, resolve discrepancies, and expedite deliveries as required.
• Support supplier qualification activities and maintain compliance with approved supplier and quality requirements.
• Maintain accurate procurement records and documentation within the ERP system (e.g., SYSPRO).
• Assist with spend analysis, cost tracking, and identification of cost-saving opportunities.
• Support procurement activities for new product introductions in collaboration with R&D and Technical Services.
• Participate in internal and external audits by providing purchasing records and supplier documentation.

Requirements & Tech Stack

• 0–3 years of procurement, purchasing, or supply chain experience in a manufacturing or cGMP-regulated environment preferred.
• Experience working with ERP systems such as SYSPRO, SAP, Oracle, or similar platforms is a plus.
• Prior experience coordinating with suppliers, warehouses, and cross-functional stakeholders preferred.

Qualifications

• Bachelor’s degree in Supply Chain Management, Operations Management, Business Administration, or a related discipline required.
• Strong understanding of purchasing principles, supply chain workflows, and vendor management practices.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Excellent communication, negotiation, and analytical skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• High attention to detail, accuracy, and professional integrity.
• Working knowledge of cGMP principles preferred.
• APICS, ISM, or other supply chain certifications are a plus.

What We Offer

• Competitive compensation with annual performance bonus eligibility
• Annual merit-based pay increases
• Automatic enrollment in a 401(k) at 3% pre-tax with 50% company match on the first 6% contributed
• Paid Time Off
• 10 paid company holidays
• Comprehensive medical, dental, vision, and life insurance coverage
• Professional development reimbursement
• Career growth opportunities
• Tuition reimbursement for children and childcare expense reimbursement

Schedule: Full-time, on-site position (Monday–Friday, 8:00 AM – 5:00 PM)